Admin Assistant

Admin Assistant

02 Nov 2022
California, Pittsburg, 94565 Pittsburg USA

Admin Assistant

Education: Associate degree in HR-related field required. Bachelor's preferred. Experience: 5 plus years as executive Admin. Proficient in MS applications, SAP experience desired. Job Title: Admin Assistant Job Code: Purpose of the job: Under broad supervision of the sitel Manager, performs managerial work to assist in the administration and coordination of all activities; This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organisational and communication skills and a proactive 'can-do’ attitude. Network & Links Internal ? Human Resources network ,legal, Finance and operational regarding the implementation and progress of tasks, providing explanations and support and exchanging information ? Administration and payroll External ? External Suppliers (hotels, Car rental,….) ? Travel agencies ACCOUNTABILITIES & AUTHORITIES This list of responsibilities is not all-inclusive and may change, be added to or deleted at any time by manager/supervisor ? Act as the point of contact between the Top Management ? Undertake the tasks of receiving calls, take messages and routing correspondence ? Handle requests and queries appropriately ? Maintain professional and personal agenda, arrange meetings and appointments and provide reminders ? Produce reports, presentations and briefs ? Develop and carry out an efficient documentation and filing system ? Travel management ; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims ? Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses ? Supporting logistics organization for Executive & HR seminars ? Maintaining records related to grievances, performance reviews, and disciplinary actions ? Maintaining computer system by updating and entering data/Creating and distributing documents ? Serving as a point of contact with benefit vendors/administrators ? Take charge of all Purchase Request, Purchase Orders including managing external vendor queries Performance measurements: (OTD, QCD, Sales, PMC, Orders, Gross margin, etc.) ? Service delivery accuracy, robustness, timeliness ? Efficiency of logistics management EXPERIENCE PREREQUISITES & REQUIRED COMPETENCES Educational Requirements Mandatory: ? Associate degree in HR-related field required Desirable: ? Bachelor’s preferred Experience Mandatory: ? 5+ years’ related to an executive administrative assistant, senior executive assistant or in other secretarial position ? Proficiency in MS Office with expertise in Word, PowerPoint and Excel ? Confirmed experience in verbal and written business correspondence in both Local language and English ? Full comprehension of office management systems and procedures Desirable: ? Knowledge of SAP success factors, having worked in a matrix environment/structure. ? Knowledge of Finance and/or HR is a plus Competencies & Skills ? Excellent problem solving, critical thinking and communication skills ? Proactive and efficient responses to pressing issues and challenges ? Exemplary planning and time management skills ? Ability to multitask and prioritize daily workload ? Excellent organization & planning capabilities ? Discretion and Confidentiality ? Knowledge of communication tools (Skype for Business, WebEx) Strong interpersonal skillsSystem One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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