Executive Assistant Job Description
Are you an exceptional executive assistant with a knack for managing complex schedules and multifaceted projects? Can you thrive in a high-energy entrepreneurial environment while maintaining poise and professionalism? If so, we want to hear from you!
Visionary entrepreneur in the film entertainment and commercial real estate sectors is seeking a right-hand professional to support their dynamic lifestyle and business ventures. Our mission is to create transformative stories that positively influence culture and society, while also making strategic real estate investments.
This role requires seamless interaction with A-list creatives, film industry professionals, and high-net-worth investors. The ideal candidate will have a proven track record of discretion and trustworthiness, and must be comfortable signing a comprehensive NDA.
We're looking for someone who is:
Exceptionally organized and detail-oriented
Proactive and resourceful in problem-solving
Adaptable to rapidly changing priorities
Skilled in managing complex calendars and travel arrangements
Capable of handling sensitive information with utmost confidentiality
Excellent in written and verbal communication
Able to anticipate needs and take initiative
Highly tech savvy and comfortable with AI tools to maximize productivity
The successful candidate will possess a flexible, easy-going personality combined with unwavering professionalism. You'll be the key support system for a busy entrepreneur, handling everything from personal errands to high-level business correspondence.
Join us in this fully remote position (regional applicants may work from office as needed) as we continue to expand our influence in the entertainment and real estate worlds. If you're ready for a role that will challenge and reward you daily, we encourage you to apply.
Position is contract, not EE Payroll.
In Ventura County is a bonus but not required.
You'd make a great fit for this role if you are:
Skilled at organizing and managing tasks efficiently
Capable of operating swiftly with precision
Tech-savvy with a quick learning curve for new technologies
Highly adaptable and cost-effective in your approach
Extra awesome:
Exceptionally adaptable and motivated
Possess a persistent and resilient attitude
Adept at catching the smallest details, including grammatical errors
Capable of managing multiple projects simultaneously with supreme organization
Responsibilities:
Provide strategic administrative and project management support to the executive team.
Manage emails and calendars efficiently.
Schedule both internal and external meetings.
Handle correspondence and communications as needed.
Manage eSignature documents from start to completion.
Handle orders and purchases proactively.
Arrange travel and accommodations, always seeking the best deals.
Plan and execute team events and off-sites.
What you’ll need:
Proven experience in administrative support, preferably within film, entertainment, or real estate industries.
Proficiency in Google G-Suite Apps.
An adaptable, proactive attitude suited for a dynamic environment.
Excellent communication skills in English, both written and verbal.
Why join us:
Accelerate your career with a team passionate about the impact of our work.
Enjoy flexible work hours and autonomy in your role.
Competitive compensation and opportunities to engage in diverse projects.
Expand your skills and experience in a thriving, supportive environment.
Ready for the challenge?
Apply today! Include a 1-minute video in your cover letter explaining why you're the perfect fit for our team.
