Executive Assistant

Executive Assistant

02 Sep 2023
Colorado, Denver, 80221 Denver USA

Executive Assistant

DescriptionAll the benefits and perks you need for you and your family:

Benefits from Day One

Paid Days Off from Day One

Student Loan Repayment Program

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Our promise to you:Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.Schedule: Full TimeShift : DaysLocation: 2325 S Downing St. Denver, CO 80210The role you’ll contribute:The Executive Assistant is responsible for a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. May direct and lead the work of others.The value you’ll bring to the team:

Performs word processing, accurately and efficiently typing memos, minutes, forms and other miscellaneous items from dictation, written instructions, or own initiative.

Must be able to handle administrative duties with discretion and protect operations by keeping information confidential

Takes minutes and composes correspondence when applicable on own initiative and as requested

All materials, correspondence and presentations are typed and distributed in the proper format and in a timely manner

Personal judgment is used to set priorities for all assignments and projects to be completed within requested or negotiated timeframes.

Creates databases and performs data entry, working to maintain database files.

Works with spreadsheets and other software programs as necessary.

Processes incoming and interoffice mail daily, prioritize mail for leader, and keeps items in an organized fashion.

Answers the telephone tactfully and efficiently, screening calls when necessary and taking accurate messages.

Furnishes callers with information and advice as knowledge of hospital policies and procedures allows.

Keeps interruptions of the leader to a minimum.

Tries to handle requests or problems, discerns which requests another resource person might best handle.

Makes suggestions and utilizes creative thinking and acquired knowledge to assist in assessing situations and improving administrative action or decision making.

May be involved with preparing budget reports, manuals, policy and procedure documents, etc.

Manages calendar of the leader, scheduling appointments and meetings as appropriate.

Good judgment is used pertaining to timeframes required, necessary participants and meeting details such as notification of time, date and location.

All appointments are brought to the attention of the leader.

Maintains and organizes pertinent information for meetings and brings them to the attention of the leader just prior to the meeting.

Coordinates travel arrangements.

QualificationsThe expertise and experiences you’ll need to succeed :Minimum qualifications :

High School Diploma OR GED

3 years related experience

Must have strong computer skills

Must be organized, detail oriented and a self starter

Must have excellent record keeping skills

Preferred qualifications:

Bachelor's Degree

Proficiency in the entire MS Office Suite

Hospital / Healthcare administrative experience

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.Category: AdministrativeOrganization: AdventHealth PorterSchedule: Full-timeShift: 1 - DayReq ID: 23032861We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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