Are you a person that embodies the principle that “excellence is a habit and not an act?”
Are you a great listener who enjoys having a structured work environment?
Are you looking to find a home with a law firm whose values align with yours?
We are a process-oriented regulatory law firm poised for rapid growth. We are seeking an experienced professional who can take on a wide variety of responsibilities as our next Receptionist to support our team and ensure the smooth running of our office operations. To be successful in this position requires the right combination of task management and organizational skills, top communication abilities, research and writing skills, filing and data entry know-how, attention to details, confidence, humility, and an ability to follow instructions and meet deadlines.
About Us:
We are a regulatory compliance law firm dedicated to fighting the toughest government battles, allowing our clients to maintain their primary focus. We counsel and defend companies worldwide who are engaged in the business of buying and selling goods from other countries (imports/exports), and provide other regulatory guidance for a variety of consumer products including tobacco and dietary supplements. We take our culture of upholding integrity and treating people with respect very seriously, working collectively, and fostering team unity.
Key Responsibilities:
In this role you will handle general office practicalities, manage client communications, and assist the staff with administrative tasks as needed. You will convey confidence in person and on the phone, demonstrating exceptional communication skills and an ability to develop rapport with prospective clients, current clients and referral sources. Working independently, you complete known daily tasks, whether administrative or client-related, and help support the team with the completion of theirs as needed.
This is an exciting opportunity for someone who enjoys working independently, takes pride in their ability to juggle many tasks at the same time, and appreciates recognition for a job well done. If you thrive in a fast-paced environment and a strong attention to detail, we want you on our team.
Communication and Coordination:
Manage incoming and outgoing communications including emails, phone calls, mail
Handle web-based and phone leads, explain our process for working with our firm
Report and track calls/data from prospective new clients
Schedule consultations, conduct Introductory Calls and Welcome Meetings
Facilitate internal communication and promote a positive office environment
Office Administration:
Oversee general office operations and procedures to ensure organizational efficiency and effectiveness
Manage office supplies inventory and place orders as needed
Serve as the main point of contact for office-related inquiries and issues
Organize and maintain office filing systems, whether electronic and physical
Executive Support:
Assistance in coordinating travel arrangements for the Executive team
Prepare and edit correspondence, letters, memos, presentations and other materials
Handle confidential information with discretion and professionalism
This in-office position has a fixed daytime schedule of 8:30 am to 5:30 pm with no evening or weekend work required. Candidates meeting these core criteria who successfully demonstrate their value to the firm will receive an offer of employment at a starting pay rate of $48K per year plus a full benefits package, and will join a team-oriented, highly professional workplace where they can expect to grow and prepare for their professional future. 401K eligibility after being with the firm for one year.
Required Skills:
The ideal candidate for this role should possess:
An exceptionally congenial personality and demeanor
Prior law firm experience, including executing the responsibilities stated above
Top-notch skills with MS Office 365 Suite and common social media platforms
Embrace attention to detail, transparency and accountability
An ability to read, comprehend, and then take action, rather than simply “doing”
Experience in a fast paced professional environment
A high level of personal accountability and a “Can Do” attitude
An ability to sound like you are smiling when you answer the phone
Demonstrated successful drafting of communications, free of errors of all kinds (yes, we mean ALL kinds) be they grammatical, spelling, syntax-related, a lack of clarity, or otherwise
Takes pride in meeting goals and supporting a team
Your Core Competencies:
Self-motivated team player with a strong work ethic
Strong multi-tasking and task management skills
Follow (all of the) instructions given to you
High level of integrity and personal accountability
Self-driven
Strong communication skills
Hold a standard of excellence
Think broadly/big picture
Meticulous in delivering a high-quality work product
Your Education and Background:
This is not an entry level position, nor is it a virtual or hybrid position. Prior law firm experience in an administrative capacity is a must and a BA degree is required from a US institution.
To Apply:
We are looking to fill this position immediately. Please send a Cover Letter, Resume and References (yes, we will check) to contact@clarkespositolaw.com. Prepare the cover letter with no more than two paragraphs and a closing sentence. In the first paragraph explain what you believe are the 3 most important qualities needed in someone who is the “face of the firm” and works with potential new clients to introduce them to the law firm and get them to schedule a consultation. In the same paragraph, describe why you believe they are the most important qualities. In the second paragraph, explain why your background makes you the best candidate for this position at our firm.
The Clark-Esposito Law Firm, P.C. is an equal opportunity employer, and we welcome applicants from diverse backgrounds. We have worked hard to build a professional, friendly team and we are always searching for candidates who will make a great addition to our firm.
