Part Time Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job Position Details Position Information Position Title Part Time Administrative Assistant Department Dean of the Faculty - Operations -Group Pay Type Non Exempt Appointment Type (A) Continuing Part-Time Hours Per Week 30 Number of weeks 52 weeks per year other - # of weeks 52 Benefits Eligible Full Benefits Geographical Regional Qualifies for Relocation Reimbursement No Work Schedule Remote work eligible–1 day a week during the academic semesters and 2 days a week when classes are not in session. Job Description General Scope of Duties Provide administrative support to the Office of the Dean of the Faculty. Schedule appointments, give information to callers and otherwise relieve the Dean and Associate Deans of clerical work and administrative and business detail. Coordinate and schedule annual events: Faculty @ Work, Endowed Chairs Dinners, Breaking Bread, Dean of the Faculty Division Meetings, faculty and staff receptions, DoF Office retreat, and any other events hosted by the Dean of the Faculty Office.General Duties and Responsibilities Provide administrative support to the Dean and Associate Deans of the Faculty.
Respond to calls and visitors by assisting and/or directing as appropriate
Open, distribute and file mail/correspondence
Maintain the calendar for the Dean of the Faculty, prep files for appointments, and other materials as needed; arrange the Dean’s travel logistics
Maintain the calendar for the Associate Dean of Faculty Affairs, prep files for appointments, and other materials as needed; arrange travel logistics for the Associate Dean.
Assist Dean and Associate Deans with special projects as necessary
Schedule and staff Calendar Committee
Annually schedule dates for Dean of the Faculty Division Meetings
Annually gather, arrange, and maintain faculty and departmental annual report files.
New Faculty Orientation: plan entire schedule for new faculty orientation with appointed faculty liaison
Provide coverage for other office staff when necessary
Advise Dean and/or Associate Dean of the Faculty of problems that require attention
Assist with Dean of Faculty Office Newsletter
Education and Skills
Associate’s Degree or higher with 3-5 years of administrative office and event planning experience.
Strong organizational skills and ability to organize multiple calendars
Strong written and verbal communication skills
Ability to interact well with a variety of people from all aspects of the college and community
Proficient in Microsoft Office
Proficient with Google Suite (forms, sheets, and docs)
High integrity needed to handle confidential information
Knowledge of general office equipment
Attention to detail
Well-organized, able to work under pressure, plan and accomplish goals
No travel required
Remote work eligible–1 day a week during the academic semesters and 2 days a week when classes are not in session.
Preferred Qualifications
Physical Demands
Driving Required No
Salary Range $19.50-$24.00
Covid Vaccine Information
Effective June 8, Connecticut College will no longer mandate the COVID -19 vaccine or boosters. The College strongly recommends that all students and employees be vaccinated and remain updated with their COVID -19 boostersApplicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical. Posting Detail Information Open Date 09/12/2024 Applications accepted through Open Until Filled Yes Documents needed to Apply Required Documents
Resume
Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk ().
Are you eligible to work in the U.S.?
Yes
No
