Job Title: Payroll and Billing Manager
Reports To: Director of Operations / Administrator
Location: Bowie Office (onsite)
Employment Type: Full-Time
Position Summary
The Payroll and Billing Manager oversees bi-weekly payroll processing, Medicaid billing operations, and financial reporting to ensure accurate, timely compensation and claims management. This role requires strong analytical skills, attention to detail, and a solid understanding of home healthcare billing practices, payroll software, and regulatory compliance.
Key Responsibilities
✅ 1. Bi-Weekly Payroll Processing
Collect and review employee timesheets and EVV data for accuracy.
Process payroll bi-weekly using ADP or designated payroll software.
Ensure proper application of pay codes, deductions, overtime, and adjustments.
Maintain payroll records for audit and regulatory compliance.
✅ 2. Hours Chart Management
Create and maintain comprehensive hours charts to track employee work hours.
Generate reports for management on hours utilization and payroll costs.
Identify discrepancies and resolve with supervisors promptly.
✅ 3. ADP Payroll System Mastery
Understand the architecture and functionalities of ADP payroll systems.
Manage employee setup, terminations, and pay updates within ADP.
Utilize ADP reporting tools for payroll summaries, taxes, and deductions.
✅ 4. Care Center Software Proficiency
Learn and efficiently use Care Center or equivalent scheduling/billing software.
Extract timesheet, billing, and authorization data as required for operations.
Support integration of Care Center data with payroll and billing systems.
✅ 5. Medicaid Billing Operations
Gain a deep understanding of Medicaid billing concepts, codes, and requirements.
Submit accurate claims for home healthcare services rendered.
Monitor claim statuses, manage denials, and process resubmissions promptly.
Track revenue cycle metrics to optimize reimbursement.
✅ 6. LTSS Clocking Process
Understand Long-Term Services and Supports (LTSS) clocking protocols.
Ensure field staff compliance with Electronic Visit Verification (EVV) requirements.
Audit clock-in/clock-out data for accuracy and payroll/billing integrity.
✅ 7. Audit Trail and Compliance
Maintain organized payroll and billing records for state, federal, and Medicaid audits.
Ensure all payroll and billing entries have supporting documentation.
Prepare requested audit data efficiently and accurately.
✅ 8. End-to-End Payroll & Billing Process Understanding
Map workflows from service delivery through billing and payroll.
Identify process gaps and recommend improvements.
Ensure seamless integration between payroll, billing, and HR functions.
✅ 9. Office Presence
Work physically in the Bowie office to coordinate with billing, payroll, and operations teams.
Attend staff meetings and training sessions as scheduled.
✅ 10. Business and Industry Knowledge
Develop strong knowledge of home healthcare services, operations, and compliance standards.
Stay informed of Medicaid policy changes impacting payroll and billing processes.
Qualifications
Education: Bachelor’s degree in Accounting, Finance, Healthcare Administration, or related field (preferred).
