Seeking a hybrid highly skilled and proactive Executive Coordinator to support the CEO and assist in the daily operations of our healthcare organization. The ideal candidate is detail-oriented, tech-savvy, and comfortable handling sensitive information and high-level administrative tasks with minimal supervision. This position plays a critical role in managing the CEO’s priorities, communications, and scheduling while also preparing reports, identifying trends from internal data, and supporting executive decision-making.
Key Responsibilities:
Execute the directives and vision of the CEO with minimal supervision
Generate, organize, and analyze reports to identify trends, track performance metrics, and support strategic planning
Interpret and present key data insights from various departments in a clear, digestible format
Maintain dashboards and tracking systems using Microsoft Excel (pivot tables, formulas, graphs, and data validation tools)
Research products, services, and operational solutions for business use
Coordinate quotes, contracts, and proposals for vendor relationships
Communicate on behalf of the CEO with internal staff and external contacts
Maintain a detailed archive of meeting minutes and action items
Manage the CEO’s professional and personal calendar and prevent scheduling conflicts
Assist with document creation, proofreading, and special announcements
Support purchasing and payment processing, including bill tracking
Prepare and share internal announcements or memos as needed
Enter and manage confidential and sensitive data with accuracy
General office coordination and maintenance
Serve as a reliable point of contact between the CEO and the broader team
Required Skills and Qualifications:
Exceptionally organized and detail-oriented
Strong verbal and written communication skills
Advanced proficiency in Microsoft Excel (pivot tables, formulas, trend analysis, data visualization)
Tech-savvy with the ability to quickly learn and navigate new systems and tools
Ability to manage multiple tasks and shifting priorities in a fast-paced environment
Strong problem-solving abilities and sound judgment
Professional, courteous, and proactive in all communication
Comfortable working independently while being a team player
Reliable and trustworthy with the ability to handle sensitive information
Preferred Experience:
Previous experience in healthcare, healthcare operations, or executive support
Experience using data dashboards, cloud-based tools (Google Workspace, SharePoint, etc.), or workflow platforms
