Large law firm in DC seeks an Administrative Assistant. Will maintain financial system for outsourced expenditures and generates reports. Responsibilities include preparation of purchase requests and authorizations. Serves as liaison with both the Accounting Department and with the Purchasing Unit. Assists Analysts with case work such as data entry, proofing documents, and vendor coordination for trial setup. Maintains departmental tracking sheets. Maintains department files, case/project files, subject files, vendors files, etc. Establishes new files, performs filings. Manages “reference collection” of periodicals, books, and other information. Maintains department bulletin board of upcoming conferences, training opportunities, and points of interest. Maintains department calendar to track leave and training. Coordinates department meetings and events. Provides assistance to the Director and Manager. Maintains assignment information, contact information, and assists with various departmental status reports. Provides excellent customer service. Able to work in team environment and independently. Answers phones, including the main department number. Distributes mail and routes requests to appropriate staff. Assists with ordering supplies, arranging for travel, and securing reimbursements of various kinds. Timely and regular attendance. Other duties as assigned.
REQUIRED SKILLS:
A minimum of one year of administrative assistant experience in a fast-paced professional environment is preferred. Excellent communication, organizational, and interpersonal skills. Strong service orientation and understanding the importance of developing effective working relationships with others. Proficiency in Microsoft Office and document management systems. College degree preferred.
LOCATION:
Washington, DC - Hybrid
SALARY:
$52,000+ depending on experience.
HOURS:
9:00 am – 5:30 pm
