A small Intellectual Property (IP) law firm specializing in patent prosecution with eleven patent lawyers/patent agents, and 7 staff members is seeking a full-time patent prosecution Paralegal / Legal Assistant / Patent Secretary to work directly with senior partners and international clients in patent prosecution and other intellectual property matters. Previous Patent Secretary experience preferred.
QUALIFICATIONS:
- College degree;
- At least 2 years of patent secretarial experience in a patent law firm;
- Strong attention to detail;
- Excellent interpersonal and communications skills, both written and verbal;
- Ability to work well under pressure and maintain composure in all circumstances;
- Ability to acknowledge assignments, follow instructions, seek clarification as needed and keep attorneys informed of work status and any delays;
- Ability to complete work promptly and efficiently;
- Strong initiative, anticipation of work needs and ability to prepare and respond appropriately;
- Dependability, flexibility and willingness to assist others; and
BENEFITS:
- The estimated salary for this position starts at $60k and up based on experience;
- The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education;
- In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, and 401(k).
RESPONSIBILITIES:
- The Legal Administrative Assistant – D.C. provides administrative and secretarial support to Partners and Associates with a focus on high quality customer service to ensure that the Firm's clients receive excellent support;
- Provides phone coverage using judgment and discretion in screening calls, giving information and taking accurate messages;
- Effectively manages the diary, expense, Interaction and billing processes with attention to detail, and has a good understanding of Finance and client requirements;
- Manages email, calendar and related communications;
- Handles tasks associated with document production and distribution;
- Maintains and organize files;
- Proactively offers assistance and provides seamless and consistent backup support to the secretarial team, as well as Conference Services, as needed;
- Partners with Conferences Services to provide support for client and Firm meetings:
- Greets and announces clients with a welcoming demeanor and escorts them to their destination;
- Assists with special projects, events, and orders catering for meetings; and
- Perform other duties, as assigned
