Capitol HVAC is seeking to hire an office administrator to assist me with the day to day operations of our business. The ideal candidate should carry traits as the qualifications listed below. This a full time position and remote work is not accepted. There is a commissions package available for the ideal candidate. One must see this as a career as we are a growing business in the Washington DC metro region. Spanish speaking is a +
Qualifications
Education: High school diploma or equivalent
Experience: Minimum 3 years Commercial HVAC industry experience
Experience: Quick Books Premier experience
Must be able to work full-time
Valid driver license
Must pass drug test and background check
To perform this job successfully, an individual should have knowledge, experience, and proficiency with the use of Microsoft Word, Microsoft Outlook, Microsoft Excel, Internet Explorer, and proprietary computer software
To perform this job successfully an individual should have the ability to build positive customer relationships
To perform this job successfully an individual should possess excellent written and verbal communication skills, phone etiquette, and use of industry-related vocabulary
To perform this job successfully, an individual should have the skill to organize and manage time efficiently
To perform this job successfully, an individual should have the ability to prioritize tasks and meet deadlines
Responsibilities
Responsible for overseeing the daily operations of the office focusing on communications and clerical support for the organization
Manage front desk operations, including customer service
Communicate effectively with team members, clients, and vendors developing professional and amicable relationships
Coordinate office activities and operations to ensure efficiency and adherence to company policies
Manage calendars, receive and schedule service requests and appointments for service technicians and company president
Process work orders and issue customer invoices using Quick Books
Data entry of vendor bills, purchase orders and job estimates in Quick Books
Handle vendor quotes and orders for parts and equipment
Provide administrative support to the company president
Provide weekly report of open service requests
Generate reports upon request such as job cost audits
Organize and maintain files and documents in both physical and digital formats
Ensure office areas are tidy and presentable
Perform other related duties as assigned by management/owner
Must provide a detailed resume for an interview to be scheduled.
