We are a small non-profit educational organization in Maryland that offers training workshops
for mental health professionals and clinical services for the public.
We are looking for a Bookkeeper/Virtual Assistant to provide administrative support for an
average of 30 hours per month, with a general range of 20 – 40 hours in any given month.
The Bookkeeper/Virtual Assistant will be an independent contractor. Salary is negotiable.
The Bookkeeper/Virtual Assistant will be responsible for the following functions:
Bookkeeper Functions:
1. Payroll
2. Federal and MD tax payments
3. Payments to vendors via debit card or internet payments
4. Issuing refunds when needed
5. General bookkeeping functions using QuickBooks
6. Summary end of year reports to the organization’s accountant who handles tax filings
7. Issuing W-2 and 1099 tax forms
8. Other related functions as may be necessary
Virtual Assistant Functions:
1. Answering the phone, responding to basic workshop registration questions, forwarding
clinical, workshop and other content questions to the Executive Director (ED) and/or the
Director of Professional Trainings. The phone is to be checked once daily M-F for
voicemail, and forward message summaries to the appropriate person.
2. Checking email daily M-F, responding to workshop registration or other general
questions, forwarding other emails to the appropriate person.
3. Handling workshop registrations and compiling registration lists: 6 workshops annually
(up to 25 registrants), though the registration system is automated.
4. Sending out bcc information emails to workshop registrants.
5. Sending workshop registration lists to ED, the workshop presenter and Director of
Professional Trainings before each workshop. Then send final registration lists to each of
them and the database person. (It is possible that an updated database system will be
assigned to this position.)
6. Keeping a file of certification program applicants, sending out Certificates of Completion
electronically, and forwarding to the database person (or adding to the database system).
7. Other tasks that may come up as needed.
Helpful Skills/Tools
Familiarity with Google Drive and Forms
Access to a reliable computer, printer and scanner
Solid experience with Word and Excel
Good telephone customer service and communication skills
Good organizational skills
Flexibility to return phone calls, emails, or run occasional errands, such as going to the
Post Office.
If you are interested in this position, please respond via email.
Please respond to the information above and provide previous experience and resume, along with desired
hourly salary.
Referrals would be helpful.
If we are interested in talking with you about this position, you will be contacted.
Please do not send follow-up inquiries unless you have been contacted.
Thank you for your interest.
