Description We are in search of an Executive Assistant to lead the re-build efforts of a recent transplant to Coconut Grove, Florida. The role entails providing executive support in a well-structured and timely manner. You will be dealing with a diverse set of tasks that assist our growing portolio. Responsibilities: Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives. Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination. Perform administrative and office support, such as typing and prooing correspondence, making copies, and creating presentations. Use QuickBooks to manage company's financials and prepare reports for executives. Ensure efficient and effective communication between the CEO and other company departments. Implement and monitor programs as directed by management, and see the programs through to completion. Generate memos, emails, and reports when appropriate. Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines. Maintain office supplies by checking inventory and order items. Respond to questions and requests for information.Requirements Proven experience as an executive assistant or other relevant administrative support experience. Proficient in the use of QuickBooks. In-depth understanding of entire MS Office Suite. Ability to organize daily tasks efficiently. High level verbal and written communications skills. Discretion with personal and confidential information. Ability to multitask and prioritize tasks. Excellent time management skills. Knowledgeable in all office management procedures and systems. Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters. Strong problem solving skills. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Ability to work independently and as part of a team. High level of professionalism and strong work ethic.INTERESTED CANDIDATES SHOULD APPLY AND CONTACT STEFANIE FURNISS at 786-897-7903Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
