The Accounts Payable Associate is responsible for the accurate and timely processing of vendor invoices, responds to internal requests for payment, and requires extensive work to resolve payment issues.Principle ResponsibilitiesProcesses incoming invoices and prepares for SAP entry. This involves opening mail, downloading the invoices, combing the backup documents, and saving in a pending file for processing payment. Ensuring that backup documentation and purchase orders are attached to the invoices.Codes all invoices with general ledger and cost center numbers. Verifies proper pricing and quantities match. Enters accounts payable data into the SAP system.Assists with check issuance, e.g., pulls invoices for payment, attaches check copies to paid invoices, and prepares issued checks with remittances for mailing.Matches A/P checks to invoices and verifies all information.Processes credit and debit memos.Reconciles monthly statements from vendors and handles any discrepancies.Handles vendor inquiries regarding payment information, short payments, and other related matters.Maintains vendor information, including payment terms, tax information, remittance information, and other miscellaneous data.  Creating new vendors when necessary.Maintains paper files, including paid bill files, vendor files, and to-be-paid files.Audits freight bills against freight manifests.Assists in monthly closings.Audits (in accordance with Company guidelines) and processes employee expense reports.
