Company Description
Jeff Deane and Associates is a music marketing and radio promotion agency based in Southern Florida.
Role Description
This is a full-time on-site role for a Collections and Personal Assistant at Jeff Deane & Associates located in Lighthouse Point, FL. The role involves tasks such as managing collections, providing personal assistance, executive administrative support, communication, diary management, and utilizing clerical skills.
Qualifications
Personal Assistance and Executive Administrative Assistance skills
Strong communication skills
Diary Management skills
Clerical Skills
Attention to detail and organizational skills
Ability to prioritize tasks effectively
Experience in collections is a plus
Proficiency in Microsoft Office suite
Experience in Quickbooks
Foundational Competencies
Coordination: Adjusting actions in relation to others' actions.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Example Activities:
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create, maintain, and enter information into databases.
Use computers for various applications, such as database management or word processing.
Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
Schedule and confirm appointments for clients, customers, or supervisors.
Complete travel booking and expense reports for all National Promotions
Generate, supply, and update reports as needed.
