We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing clerical support, managing communications, and assisting with various administrative tasks. This position requires excellent phone etiquette, proficiency in office management, and the ability to handle data entry efficiently. Bilingual candidates, especially those fluent in Portuguese, are encouraged to apply.
Responsibilities
- Manage front desk operations, greeting visitors and directing them appropriately.
- Answer phone calls professionally and respond to inquiries with clarity and courtesy.
- Perform clerical duties including filing, data entry, and maintaining organized records.
- Assist in scheduling appointments and managing calendars for team members.
- Prepare and distribute correspondence, reports, and other documents as needed.
- Ensure the office environment is well-organized and equipped with the necessary supplies.
- Collaborate with other staff members to support various administrative functions.
Qualifications
- Proven experience in office management or clerical roles is preferred.
- Strong computer skills with proficiency in Microsoft Office Suite or similar software.
- Excellent typing skills and attention to detail for accurate data entry.
- Exceptional phone etiquette and communication skills, both verbal and written.
- Ability to work independently and as part of a team in a fast-paced environment.
- Bilingual abilities (English/Portuguese) are a plus but not required.
- High school diploma or equivalent; additional qualifications in administration are a plus.
- Join us as we strive for excellence in our operations while providing a welcoming environment for staff and visitors!
Job Type: Part-time
Pay: From $17.00 per hour
Expected hours: 36 per week
Schedule:
- 8-hour shift
- Monday to Friday
- Rotating weekends
- Weekends as needed
Experience: Customer service: 2 years (Required)
Language: English and Portuguese (Preferred)
Shift availability: Day Shift (Required)
Ability to Commute: Boca Raton, FL 33432 (Required)
Work Location: In person
