Civil Law Firm is hiring a rock star legal executive assistant in Boyton Beach area. This is a remote position.
When people call us for help, they're often going through an emotionally and financially difficult period. The Office Assistant will support our firm and provide our clients the ultimate customer service experience. Additionally, the firm is in its early stages of development, and the attorney needs someone who has their back and takes care of critical admin duties to keep the business growing and moving!
This important position involves administrative duties related to reception, customer service, client intake, client retention, and direct attorney support.
You must have experience with
Answering phones, asking questions to get to the root of the problem
Customer service and client care
Managing multiple calendars and keep schedules for more than one person
Task management, tracking deadlines
Following written instructions and checklists
Copying, scanning, filing (physical and electronic filing)
Data entry using firm management software
Word processing (using MS Word)
Email (using Outlook)
Microsoft OneDrive (or similar)
Basic internet searches for common information (ability to find locations, maps, contact information, etc.)
Using basic office equipment (desktop computer, desk scanner, copy machine, phone, regular and certified mail, etc.)
Does this sound like you?
Conveys confidence on the phone, with a smile
Shows empathy to clients and puts them at ease
Understands the importance doing good work, and doing it on time
Ability to switch gears quickly
Follows instructions
Asks for help when needed
Generates creative solutions to workplace problems
Proofreads and spell checks work before turning it in
Go-getter with a strong work ethic
Treats a call at 4:30 on Friday with the same care and compassion as one on Monday morning
Please do not apply if:
Your middle name is DRAMA
Your professional life takes a backseat to your personal life (we are all about balance!)
You were distracted by the buzz of your cellphone while you were reading this ad
You can’t set priorities and follow instructions
You don’t have a sense of humor
You think answering the phone is an “interruption”
You can’t find the compassion and empathy to want to be helpful to our clients and attorneys
Previous experience as an assistant in a professional setting is required. Legal experience is a plus.
This is an opportunity to grow with the business. For the right person, this is a career opportunity – not just a job.
We need you full-time, so you MUST be able to work remotely at your home work station for 40 hours per week. During the first 90 days of employment the pay is $18.00/hour, with opportunities for increase after that. There is an opportunity for bonus compensation for outstanding performance and the firm meeting established goals and milestones.
As the firm is anticipated to grow, the position may eventually become a hybrid / in-office position. For this reason, preference is to hire someone locally (i.e. Boynton, Delray, Boca Raton, West Palm, etc.). All equipment will be provided to you including computer, dual monitors, desk phone, webcam, stationary, etc. Since this is the firm's first non-attorney hire, the right candidate will have seniority over all other non-attorney staff hired later. As additional team members join, you will become their supervisor and eventually the firm manager. This role is best suited to someone entrepreneurial and keenly interested in business development. You will be trained how to run the firm's software and learn everything involved with administration of a civil law firm.
Please e-mail your resume and explain in the body of the e-mail (or a cover letter, if you prefer) why you might be the ideal candidate for this role.
