A personal assistant job description includes administrative tasks like scheduling, managing correspondence, and handling travel arrangements. Key responsibilities also involve acting as a first point of contact, taking meeting minutes, and preparing reports. This role requires strong organizational, communication, and time management skills, as well as discretion and adaptability to support the professional and sometimes personal needs of the employer.
Core responsibilities
Administrative support: Answering phone calls, screening emails, and managing mail.
Scheduling and time management: Managing calendars, scheduling meetings and appointments, and sending reminders.
Travel coordination: Making travel arrangements, including booking flights, hotels, and ground transportation.
Correspondence and communication: Acting as a liaison between the employer and clients or staff, and handling all forms of correspondence.
Meeting management: Taking dictation and minutes, preparing materials, and organizing logistics for meetings and events.
Office and project management: Filing, organizing documents, managing databases, ordering supplies, and assisting with other administrative projects.
Reporting and presentations: Preparing reports, presentations, and briefs.
Personal and other duties
Errand running: Handling personal errands like shopping, dry cleaning, or other tasks as needed.
Financial support: Assisting with bills, reimbursements, and tracking expenses.
Personal tasks: Managing household-related tasks like coordinating with landscapers or handling insurance renewals.
Social planning: Organizing personal events like dinners or parties.
Key skills and qualifications
Communication: Excellent verbal and written communication skills.
Organization: Exceptional planning and time management skills.
Professionalism: Discretion, confidentiality, and professionalism.
Technical skills: Proficiency with standard office software and databases.
Adaptability: Flexibility to handle changing priorities and tasks.
