Job Overview
We are seeking Assistant Administrative/Secretarial to join our team and provide administrative support to our office. The ideal candidate will have experience of working with phone systems and be able to handle a variety of tasks with professionalism and efficiency.
Responsibilities
Manage calendars and schedule appointments for executives and team members.
Answer and direct phone calls using professional phone etiquette.
Provide customer support by addressing inquiries and resolving issues efficiently.
Maintain organized filing systems for both physical and electronic documents.
Type correspondence, reports, and other documents as needed.
Assist in administrative tasks such as data entry, record keeping, and office organization.
Support personal assistant duties as required, including travel arrangements and meeting coordination.
Collaborate with team members to ensure smooth office operations.
Create and follow up on proposals.
Order and follow up on materials and services
Prepare and Coordinate all permitting and inspections.
Update multiple city license renewal; vehicle registrations, etc.
Skills
Strong calendar management skills to prioritize appointments effectively.
Proficient in using phone systems with excellent phone etiquette.
Ability to type efficiently with a high level of accuracy.
Experience in customer support with a focus on client satisfaction.
Exceptional time management skills to handle multiple tasks under tight deadlines.
Detail-oriented with strong organizational skills for maintaining files and records.
Previous experience in an administrative role is a plus.
Ability to work independently as well as part of a team.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office ( Word, Excel and Outlook).
Experience with Quick Books in very important.
Ability to multitask and prioritize tasks effectively.
Strong organizational skills with attention to detail.
Benefits:
Competitive salary based on experience.
Aflac options.
Paid holidays (after 90 days probationary period).
Paid vacation (after 1 year of employment).
Requirements:
High school diploma or equivalent required; associate's or bachelor's degree preferred.
Experience working with phone systems required.
Will be required to operate office equipment. (Computer, printer, scanner, telephone, etc).
Construction knowledge is a plus.
Ability to read blueprints/product specification is a plus.
Experience in an administrative support role preferred.
Proven experience as a Permit Expediter in the construction industry, with knowledge of permitting processes in multiple cities in Florida.
Job Type: Full-time
Salary: $18.00 - $22.00 per hour
Schedule:
Monday to Friday.
8 hour shift
Day shift
Ability to commute/relocate:
Lake Worth Beach, FL 33460: Reliably commute or planning to relocate before starting work (Required).
Application Question(s):
Shift hours 7:00 am-3:30pm
Education:
Associate (Preferred).
Experience:
QuickBooks (Required).
Customer service (Required).
permitting (Preferred).
Computer skills (Required).
2 years (Required).
License/Certification:
Certified Notary Public (Preferred).
Language:
English (Required)
If you are a motivated individual with excellent organizational skills and experience working with phone systems, we encourage you to apply for this exciting opportunity.
