Busy Private Office is looking for a Full/Part time full charge bookkeeper /office administrator. Responsibilities include
HEAVY Quickbooks DESKTOP use, answering phones, entering accounts receivable and accounts payable, payroll, intercompany bookkeeping between corporations, proposals, contracts, lien releases, loan docs, communicating with tenants and sub-contractors.
3-5 years construction office administration background required. Requires a high level of confidentiality and discretion, works in direct contact project managers, and subcontractors. Provides administrative/accounting support to executive team. Works with CPA. Reports to president.
Essential Responsibilities include but are not limited to:
Input of financial documents pertaining to the day to day operation of the companies including receipts, billing or invoicing, input of bills for vendors and service providers.
Balancing of credit card and bank statements.
Assisting of PM with contract document preparation.
Coordinate with estimator and superintendent to ensure all paper work and payables are flowing and approved in a timely manner.
Oversee all payables processing, review for accuracy and determine/confirm payables request are within budget.
Manage monthly invoice process. Schedule invoice preparation with PM and ensure subcontract applications are reviewed and processed to meet owner/client invoice deadlines.
Manage change order log for each job. Ensure that daily work tickets are processed, and approvals are in place. Process owner and subcontract change orders.
Maintain subcontract insurance files. Ensure that subcontractors’ insurance and contract standards are acceptable prior to payment being processed.
Process subcontractor billings and obtain required releases per subcontract requirements.
Track client receivables and contract payables.
Submit and track conditional/unconditional releases.
Manage payroll and accounts payable systems.
Generate payroll
Manage office overhead supplies.
Experience:
QuickBooks desktop10 years - not online-(Mandatory)
Excel: 5 years (Mandatory)
Microsoft Word: 5 years (Mandatory)
Drop Box 2 years (Preferred)
Builder Trend 1 year (Preferred)
Associates degree (Preferred)
