Project Coordinator
Responsibilities:
Ensure that all aspects of a project are organized and in conformance with timeline and deliverables requirement.
Develop and maintain project performance database that tracks overall progress and achievement of milestones.
Assign and monitor resources effectively to boost project efficiency and maximize deliverables output.
Report project risks and outcomes to appropriate management channels and escalate issues according to project work plan.
Serve as point of communication between company teams and external resources.
Deepen partnerships with outside resources, including third-party vendors and researchers.
Office Duties:
Prepare schedule of work.
Verify that all Project managers are doing daily reports. Tool bob meeting manpower, etc.
Participate in all design meeting or conference calls regarding comments from Architects, Contractors, and Owners.
Verify if all materials are ready at warehouse and ready to make the first delivery.
Arrange deliveries based on shipment schedule and building progress for installation.
Coordinate and verify all change orders that need to be fabricated in the shop.
Attend all calls from installers, and job sites coordinate with all project managers.
Production Project Coordinator
Check on all open items and punch out items in PROCORE (Construction Website), same as change orders.
Look for any materials needed at jobsite in local stores throughout South Florida.
Contact any distributors of materials that might be needed on field.
Coordinate all materials that might me needed by Project Managers that need to be fabricated in the shop.
Follow up with all pending materials at the shop.
Make copies of all installers invoices file and give original to accounting department.
Prepare orders for fabrication of cabinets.
Attend to all Project Managers requests.
Follow up with all requests and instructions of the Director of Operations.
Job Site Duties:
Coordinate all new projects with contractors for a site meeting and mock-up selections.
Attend any sub-contractor’s meetings prior to initiate the project.
Verify of the dimensions shown on the shop drawings matches at job site.
Generate a report explaining what we saw on our site visit indicating any discrepancies at the apartment units.
Inspect the site for any storage locations for containers, crates, or empty garage at job site. Coordinate storage with contractor.
Arrange any deliveries with contractors that requires to be added to their schedule. Have Paramount Depot Project Manager coordinate after the first submittals.
If contractor request a site coordination meeting, Project coordinator should attend meeting.
Out of town trips for would be a monthly basis, could be up to 2 to 3 days.
Check all materials inventory, cabinets, countertops, and hardware at job sites.
Verify if punch out items and change orders were done properly on site.
Required skills and qualifications:
Three or more years of experience in project coordination
Experience in coordinating teams and clients
Proven success in a corporate setting, working with all levels of management.
Strong written, verbal, and presentation skills
