HVAC Parts Assistant Team Member Wanted
JOB SUMMARY:
The Parts Assistant position assists the Parts manager for the entirety of Service Team members who work with HVAC, Controls, Electrical and Plumbing. The Parts Assistant is responsible for all duties assigned by the Parts Department Manager and often need several years of applicable experience and continuous on-going training to maintain their edge in the industry.
ESSENTIAL FUNCTIONS:
1. Receive material and equipment orders from field technicians and process with our vendors.
2. Update project information and e-mail to associated departments when orders are received.
3. Organize preventive maintenance materials for technicians to pick up.
4. Place parts orders for jobs and for inventory at the shop and in the trucks.
5. Track and update inventory stock items in warehouse on regular intervals.
6. Receive parts from Vendors, check in for accuracy, verify components are not damaged.
8. Work with Parts Manager to maintain truck inventory and perform quarterly inventory assessments.
9. Handle small items pick-up/delivery.
10. Manage return of parts and track status continuously. Notify the vendor when part returns are overdue.
11. Assist Parts Manager with warranty process on parts and track continuously. Verify the waiting period needed before the possible disposal of warranted parts.
12. Manage refrigerant gas stock, inventory, recovery tanks, and return/disposal of tanks. Maintain required documentation for all refrigerant gases in compliance with EPA, and maintain a logical tagging system for tank identification.
13. Maintain a preferred vendor list for each part inventoried.
14. Maintain good housekeeping practices by keeping parts shelves neat and organized. Walkways should be clear of obstructions and trip hazards.
KNOWLEDGE, SKILLS & ABILITIES:
1. Able to work in a fast-paced environment.
2. Strong verbal and written skills, including a solid understanding of HVAC components, an eye for accuracy and proactive world class service skills.
3. Excellent communication skills.
4. Developed computer and organizational skills.
5. Ability to multi-task.
POSITION TYPE/EXPECTED HOURS OF WORK
The employee must be available during the core work hours Monday through Friday and must work 40 hours each week. Occasional overtime work may be required as job duties demand
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasional site visits may be made with Install Managers (required PPE to be issued and worn).
PHYSICAL DEMANDS
1. While performing the duties of this job, the employee is regularly required to talk or hear.
2. The employee frequently is required to stand; walk; and reach with hands and arms.
3. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
PREFERRED EDUCATION AND EXPERIENCE
1. Our ideal candidate will have 2+ years of experience in HVAC/R of 1 yr.
2. High School diploma or equivalent necessary.
