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Administrative CoordinatorApply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=529872&lJobSourceTypeID=796&sLanguage=en-us) Job no: 529872 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Veteran's Preference Eligible, Health Care Administration/Support Department: 32010100 - PH-COP DEAN'S OFFICE Classification Title:Administrative CoordinatorJob Description:The College of Pharmacy is recruiting for an exceptional candidate as an Administrative Coordinator. The Administrative Coordinator will serve in support of the College’s Dean’s Office. The College of Pharmacy Dean’s Office is a team of executive leaders and professional staff that drive the strategic mission and vision of the college. Our team values diversity of thought, skills, experiences, and talent. As a member of the Dean’s Office team, you will be responsible for scheduling and managing multiple calendars which involves prioritizing numerous meetings and requests. So, the ability to successfully multi-task numerous operations and events simultaneously, with minimum supervision and maximum accuracy is a must.If you are a self-starter who possesses a calm professional demeanor and exercises good judgment when dealing with senior administrators, faculty, staff, and students, we would be excited to accept your application. This position is in-person and is not eligible for remote work.Essential functions of the position include, but are not limited to:
Administrative Assistance: Offer comprehensive administrative support, including managing calendars, drafting and editing correspondence, creating briefing materials, manage contacts, and coordinating travel arrangements.
Stakeholder Support: Act as the key contact point for various stakeholders, handling correspondence, phone, and in-person communications.
Committee Liaison: Provide administrative support to various committees such as faculty governance, faculty search committees, research committees. Duties include, but may not be limited to arranging flights, hotel/room reservations, transportation, coordinating interview schedules, assisting speakers/candidates during their visit.
Information Collection and Research: Gathers data, conducts research, and prepares materials, supporting management meetings and facilitating informed decision-making.
Welcoming Atmosphere: Opening the Dean’s Office daily and setting the inviting and professional tone of the space.
Exciting Opportunities: Provides administrative support for special projects for all Associate Deans and Executive Director as requested
The UF College of Pharmacy prides itself on a rich tradition of excellence in pharmacy education, research, and service. The University of Florida is currently ranked #5 in US Public Universities, and its College of Pharmacy is ranked #3 nationwide and ranked #3 in US News and World report. We are home to three academic degree tracks: PharmD, PhD, and Masters. Whether it is Drug Discovery and Development, Precision Medicine, Health Outcome Analysis, or Clinical Pharmacy Practice, our Faculty are focused on shaping the future of the Pharmaceutical Sciences.The College of Pharmacy is committed to fostering an environment where team members feel included, respected, and are empowered to do their best work. We welcome applicants from diverse backgrounds and are committed to developing leaders who respect, support and have a positive impact on all individuals. In recognition of its efforts to cultivate a diverse and inclusive environment, the College of Pharmacy was therecipient of a 2021, 2022, and 2023 (https://pharmacy.ufl.edu/2023/10/11/uf-college-of-pharmacy-earns-third-consecutive-insight-into-diversity-health-professions-heed-award/) Insight into Diversity Health Professions Higher Education Excellence in Diversity (HEED) Award.Expected Salary:Expected Salary is $48k-$52k annuallyMinimum Requirements:Bachelors degree; or an equivalent combination of education and relevant experience.Preferred Qualifications:The ideal candidate will possess:
Critical thinking skills, analytical and problem-solving skills
Ability to maintain confidentiality
Must understand and practice excellent customer service
Must possess a professional attitude conveyed in all interactions, communications, and appearance—ability to establish and maintain effective working relationships with faculty, administrative staff, and other campus departments.
Self-motivation and the ability to work independently
Strong interpersonal skills (teamwork, responsibility, patience, empathy, and leadership)
Experience in Outlook, Word, PowerPoint, WordPress, Excel, Qualtrics and the aptitude to learn and become efficient in new software as required
Special Instructions to Applicants:For consideration, please attach the following to your online application:
Cover letter
CV/Resume
A list of at minimum 3 professional references.
This position requires in person presence and is not eligible for regular remote work.Application must be submitted by 11:55 p.m. (ET) of the posting end date.This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.Health Assessment Required:NoAdvertised: 08 Jan 2024 Eastern Standard TimeApplications close: 17 Jan 2024 Eastern Standard Time
