Job Overview: We at Slater Base Military Housing are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in facilitating smooth communication, managing schedules, and handling a variety of tasks to ensure the efficient operation of the executive office.
Responsibilities Calendar Management: Coordinate and manage executive calendars, scheduling appointments, meetings, and conferences.
Prioritize and organize meetings based on the executive's priorities and commitments.
Communication and Correspondence: Act as a primary point of contact for internal and external stakeholders.
Draft and proofread emails, letters, reports, and other documents on behalf of the executive.
Travel Arrangements: Make travel arrangements, including booking flights, hotels, and transportation.
Prepare detailed itineraries and ensure all travel-related documents are in order.
Meeting Coordination: Arrange and coordinate meetings, including preparing agendas, materials, and minutes.
Ensure seamless communication and coordination among team members and external partners.
Information Management: Maintain and organize confidential information with discretion.
Manage and update databases, filing systems, and other records.
Task Prioritization: Prioritize tasks and projects, ensuring deadlines are met. Anticipate the needs of the executive and proactively address potential issues. Office Management: Oversee the day-to-day operations of the executive office. Order and maintain office supplies, and handle other administrative tasks as needed.
Qualifications Exceptional organizational and multitasking abilities.
Ability to prioritize tasks efficiently in a fast-paced environment.
Strong written and verbal communication skills.
Ability to interact professionally with a diverse group of people.
Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Experience with calendar management and collaboration tools.
Ability to handle confidential information with the utmost discretion
