Description We are offering a contract to permanent employment opportunity for an Administrative Specialist II in Juno Beach, Florida. This role operates within a detail-oriented environment and involves providing general administrative support to a team or department. Responsibilities include: Coordinating pre-employment checks to ensure all candidates meet the necessary requirements Handling documentation with precision and efficiency Managing and scheduling orientations for new hires Supervising the candidate experience from offer acceptance to their first day Facilitating communication between candidates, recruiters, and stakeholders Ensuring all logistical details are arranged prior to the candidate's first day Contributing to the smooth and seamless onboarding process for new hires Utilizing communication skills to effectively interact with various stakeholders and suppliers Employing independent judgment in analytical tasks Adhering to and implementing necessary procedures and validation plans Overseeing the contingent workforce and ensuring their integration into the business unit Managing the onsite presence and activities of new hires Handling the expense account and commission functions in a responsible manner Ensuring proper implementation of cyber security measures and Nerc/NIS regulations. Requirements Exceptional communication skills, both written and verbal, to effectively interact with all levels of staff and stakeholders. Proven experience in documentation procedures, ensuring all files are kept up-to-date and in order. Ability to handle scheduling tasks, including meetings, appointments, and deadlines. Experience in supervising a team, promoting productivity, and maintaining a positive work environment. Knowledge of check processing and ability to manage financial transactions accurately. Familiarity with the onboarding process, including orientation and pre-employment procedures. Proven experience in recruiting and staffing, ensuring the right talent is placed in the right role. Ability to effectively communicate with a range of stakeholders, understanding their needs and expectations. Experience in managing suppliers and maintaining positive relationships. Knowledge of commission functions and ability to execute them effectively. Ability to work onsite as required and manage an expense account responsibly. Proven ability to work with different business units to achieve organizational goals. Experience in conducting orientations and validation plans for new employees. Knowledge of cybersecurity protocols (NIS, Nerc) and ability to implement them within the organization. Ability to make independent judgments and decisions, even in high-pressure situations. Experience managing a contract workforce, ensuring all contract workers are effectively utilized. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
