FDC-ADMINISTRATIVE ASSISTANT II-70034627-REGION II DIRECTOR'S OFFICE Date: Mar 25, 2024 Location: LAKE BUTLER, FL, US, 32054 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 825820 Agency: Department of CorrectionsWorking Title: FDC-ADMINISTRATIVE ASSISTANT II-70034627-REGION II DIRECTOR'S OFFICEPay Plan: Career ServicePosition Number: 70034627 Salary: $37,800.36 - $39,375.18 annually Posting Closing Date: 03/29/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) OPEN COMPETITIVE ADVERTISEMENT Administrative Assistant II -70034627 This advertisement is for a Career Service position located at Region II Director's Office in Lake Butler, Florida. Salary Range $37,800.36 - $39,375.18 Annually SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY. SPECIFIC DUTIES & RESPONSIBILITIES: The incumbent in this position is considered to have regulatory responsibilities and is subject to the provisions of Chapter 60L-36, Florida Administrative Code. The incumbent in this position is expected to become familiar in the department's reentry initiatives; display leadership skills that demonstrate the department's commitment to reentry efforts while maintaining a professional demeanor. The incumbent in this position is expected to perform other duties as necessary Specific Duties
Prepares all correspondence, reports and other related documents for the Deputy Regional Director for Operations office. Receives incoming mail, copies, and distributes as appropriate; composes replies not requiring the personal attention of the Deputy Regional Director; independently composes and signs various letters.
Maintains the Deputy Regional Director's calendar; arranges appointments; handles travel arrangements; and completes travel vouchers. Provides input, both oral and written, on meetings, conferences, seminars, and training activities.
Maintains a suspense system to track due dates on various reports and documents; maintains a document tracking system as appropriate on document distribution.
Maintains a current version of the Management Review Report Writer Programs and distributes to appropriate staff.
Maintains documents/data on the personal computer and produces reports, graphs, spreadsheets, and other such visual aids. Conducts research as appropriate.
Monitors messages, reports, and other data received on the Corrections Data Center (CDC) network; distributes information as appropriate; drafts responses as appropriate and once approved, transmits on the network.
Serves as office administrative manager; ensuring appropriate supplies are available; reviews and approves timesheets on People First as a timekeeper for operations; maintains leave schedules for staff; maintains and submits vehicle reports as required; maintains property records; maintains current copies of department rules and procedures; and organizes and maintains the office filing system.
Assists in maintaining and updating institutional emergency plans and operating procedures.
Assists the regional Emergency Operations Center Coordinator in updating and maintaining records in the EOC on emergency plans; upon activation of the center assists in the operations of the center through telephone communications, computer communications, tracking storms on the computer, posting charts, maintaining EOC logs, and other such administrative duties.
Assists in preparation for conferences or meetings on behalf of the Deputy Regional Director; records official minutes of such meetings; prepares and distributes the final minutes.
KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of office procedures and practices.
Ability to utilize problem-solving techniques.
Demonstration of knowledge, skills, and abilities documented on position description as demonstrated by education, work experience and/or work sample and interview.
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application, and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Lake City
