Bookeeper/ Office Manger

Bookeeper/ Office Manger

03 Sep 2024
Florida, South florida, 33101 South florida USA

Bookeeper/ Office Manger

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Requirements

This new hire must embody collaborative attributes in order to join our team as Office Manager/Bookkeeper

This individual will help organize and coordinate office operations and procedures

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks

The candidate will be able to work independently with little or no supervision, have good judgment and excellent customer service skills

This person must be exceedingly well organized, personable, and enjoy the administrative challenges of supporting an office of creative and technical individuals

The Office Manager/Bookkeeper shall be committed to the organizational values and have a passion to serve within the field of design, architecture and customer service

Bilingual (Spanish/English) preferred

Furthermore, the selected individual must embody professionalism, organization, resourcefulness, and resiliency skills

Bookkeeping software experience (Quickbooks)

Great customer service skills in-person, over the phone and by email

Person will also be following up with clients for payment and late payments

Maintain organized and neat office space

Attention to detail, strong drive for neatness and clarity

Strong organizational and planning skills

Problem solving and cost-saving analytical skills

Time management, ability to multi-task & prioritize tasks

Must be proactive, independent and great team player; ability to successfully operate under ambiguous guidelines

Excellent verbal, interpersonal, and written communication skills (including spelling and grammar)

Proficiency in MS Office: word processing, preparation of spreadsheets, etc

Bachelor's Degree in accounting, finance, economics or related field

Creative or design interest and/or experience

Background in HR and/or IT a plus, although not necessary

Responsibilities

Bookkeeping; invoicing, accounts payable/receivable

Bank account and credit card reconciliation

Collections

Customer Service- via phone, email and in person assistance/ direction

Operations Support- help address client needs, find solutions, and make recommendations when appropriate

Serve as the point person for maintenance, mail/shipping, purchasing, bills, event planning, and other duties as necessary

Manage relationships with vendors, service providers, and landlord

Prepare letters, reports, project proposals

Provide executive support to Principal Architect - scheduling meetings, handling appointed tasks

Coordinate maintenance of software licenses and subscriptions

Maintain office policies and procedures

Support marketing activities

Coordination with payroll company, accountant, business, insurance and 401(k) consultants

Working with staff to update and track project status

Preparing financial reports and office budgets

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