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Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!The Administrative Assistant performs administrative and office support activities for multiple locations. Duties include fielding telephone calls, filing, payroll processing, accounts payable processing, purchasing equipment and uniforms, ordering, and delivery. This position will also complete other duties as assigned.RESPONSIBILITIES:
Relieve management of administrative detail; coordinate workflow; update and change delegated tasks to ensure progress to deadlines; take initiative in manager’s absence; keep projects on schedule
Compose correspondence/reports for manager’s signature; coordinate travel and lodging accommodations for staff, as requested
Process all payroll and time and attendance reports in a timely and accurate manner
Maintain files and records following AUS policy and procedures and contract requirements
Handle the ordering of equipment and uniforms and track delivery
Determining which calls should be directed immediately to management
Scheduling and/or rescheduling conference calls
Determine and prioritize workload as necessary to fully support project
Make recommendations for productivity and process improvement
QUALIFICATIONS:
Must possess a high school diploma or equivalent
Must possess a minimum of two (2) years administrative experience in a diverse business environment
Work history demonstrating the following:
Well-developed interpersonal communication skills
Ability to adapt to change
Ability to work independently with minimum oversight
Proficient computer skills including Microsoft Office and/or Google applications
Strong knowledge of office operations (payroll, payables and filing)
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.comIf you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.comIf you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .Location: United States-Florida-MiamiJob Category: Administrative
