The OpportunityQAD is looking for a highly proactive Executive Assistant, based in the United States, to support a small senior leadership team of two to three executives as a strategic force multiplier. This is a high impact, high visibility role at a fast growing SaaS and AI company: you will operate well beyond traditional administrative support, directly shaping the operational rhythm of the organization. Sitting at the center of our global operations, you will ensure your leaders stay a step ahead, arrive fully prepared, and are positioned to win.What You Will DoManage complex, multi-time-zone calendars for a small senior leadership team based across regions including the United Stats, Europe and India, anticipating needs and protecting executive time with sound, independent judgment.Own international and domestic travel end to end, including itineraries, logistics, visas, and expense management, with no detail left to chance.Serve as a trusted, polished point of contact for internal and external stakeholders on behalf of your executives, often as the first impression of the leadership team.Drive preparation of materials for town halls, board meetings, business reviews, and leadership offsites, translating executive intent into clear, decision-ready content.Act as a connective thread across the business and regions, tracking follow-through on key priorities and actions so nothing falls through the cracks.Partner closely with counterpart EAs across the global team to align on cross-functional initiatives, executive communications, and shared operating rhythms.Leverage AI and productivity tools, including Claude and Gemini, to work smarter and help your executives do the same, continuously raising the bar on efficiency.
