We are seeking a dedicated, organized, and efficient Logistics & Administrative Coordinator to join our growing team. In this role, you will coordinate delivery schedules, installations, and hardware logistics, working closely with the Project Manager and other team members to ensure all operations run smoothly and on time.
Main Responsibilities:
Answer and manage phone calls, emails, and internal memos.
Schedule and confirm deliveries, measurements, installations, and hardware arrivals in accordance with company policies and procedures.
Review and verify invoices from installers and hardware suppliers; submit to management for approval.
Prepare outgoing mail and shipping packages (including creating shipping labels).
Receive incoming shipments and hardware deliveries; verify packing lists and delegate them appropriately.
Follow up on shipments, deliveries, and installation timelines.
Provide basic information to customers and assist with inquiries.
Maintain and organize office common areas and track inventory of office supplies and hardware stock.
Update and maintain the company calendar with delivery, measurement, and installation appointments.
Assist with client follow-ups and issue resolution.
Take on-site project photos when needed.
Maintain professional communication and positive relationships with all levels of staff, vendors, and clients.
Qualifications
Previous experience in scheduling, logistics, or hardware coordination is required.
Strong organizational and multitasking skills.
Excellent oral and written communication skills.
Proficiency in Mac OS, Outlook, Word, and Excel.
Strong customer service and problem-solving abilities.
Ability to work efficiently under deadlines and handle a fast-paced environment.
Reliable, consistent, and detail-oriented.
Team player with the ability to work independently when required.
Fluent in English (spoken and written); Spanish bilingual preferred.
Professional and polished appearance.
