We are seeking an administrative assistant / office assistant. We are looking for a friendly, motivated and articulate individual to join our office team. The idea person for this job is great at multitasking, is eager to learn, and has great communication skills.
Our practice has a culture of service and hard work. We are willing to train the right candidate. Our company works hard to make strong trusted relationships with our employees and customers. We welcome the new college graduate seeking an opportunity to grow. Please email resume to listed email for consideration.
Job Summary This role is responsible for maintaining and providing communication between all associates currently working in the facility, training, data entry, confirming attendance records, overseeing teams of 10+ employees & being involved in the warehouse work environment. Qualifications 1. Bi-lingual English & Spanish ( Ability to read, write & speak both fluently) 2. At least 3 years of Warehouse experience required 3. At least 1 year of Leadership experience required 4. Ability to work a flexible work schedule and shift, including weekends if needed 5. Must be able to demonstrate strong and versatile interpersonal skills & show the ability to work and engage effectively in a team environment by collaborating with others effectively.
6. Ability to operate computers , PDA scan technology / shipping computers
7. Licensed to operate equipment ( Forklift , Bendi , Cherry picker , EPJ )
8. Able to lift up to 50 pounds or more
9. Knowledge & understanding of 3PL , Picking , Packing , Inbound , Inventory
10. Possesses flexibility to work in a fast paced, dynamic environment
11. Demonstrate keen attention to detail to ensure accuracy in inventory management and order fulfillment
12. Have strong written and verbal communication skills, especially when working with multiple cultures and customs
13. Data entry Skill & Organizational Skills
14. Must be able to work one weekend day & have one day off during the week. ( Sat or Sunday )
1st shift 9:30 to 6pm
Schedule is To be determined
Pay rate $21-$25
Come in and apply or please call us Looking for a qualified Administrative Manager with a minimum 7 years experience in Property Management and Construction experience. Must have experience QuickBooks, Microsoft Office, Accounting, Excel (spreadsheets), Insurance, Bookkeeping, A/R, A/P and reconciling.
Full time
Monday through Friday
8:00am-5:00pm Property Management Company looking to hire a Clerical Assistant to join our team.
Requirements:
- Answering phones
- Data Entry
- Filing
- Customer service skills
- Experience with Yardi systems a plus
Please provide a copy of your updated resume. Local non-profit organization is looking for Call Center Specialists who will deliver high quality referral services to members of the community. Full time shifts are available (40 hours/week) and weekend availability is required. Start times vary between 9:00am and 11:30am, working a full 8 hour shift.
Pay rate starts at $16.50/hour but does have the potential to increase to $17.00/hour after 30 days.
Responsibilities:
Provide high quality, multidimensional information and assistance services to contacts from multiple counties.
Use multiple programs and databases for resource searches, information collection and application assistance.
Help each contact identify their health and human service needs.
Thorough documentation of each contact in appropriate database.
Assist & provide constructive feedback as new processes and programs develop in the call center.
Active participant in keeping resource database updated with accurate information about community resources.
Work varied hours, including nights, weekends and holidays as needed. Extended hours as needed in times of disaster in any county served.
Other duties as assigned.
Qualifications:
Prior experience in a customer service, call center, health care or administrative type of role
Ability to handle difficult and sensitive calls
Bilingual in Spanish Prepares a variety of materials such as interoffice communications, correspondence, requisitions, forms, instructional materials, and reports.
Effectively uses word processing, database, and spreadsheet software applications in the course of assigned duties.
Arranges and schedules a variety of meetings; notifies participants, confirms dates, and schedules related to the assigned work to ensure proper tasks and activities occur as scheduled.
Orders materials and supplies; maintains records of purchase orders, invoices, inventories, and logs as they arrive.
Prepares reports from data compiled and records kept as they relate to the assigned work.
May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
Receives, opens, and distributes incoming and outgoing mail; initiates and/or transmits inter-office memos/notices.
Establishes and maintains a variety of records, logs, and filing systems.
Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable policies and procedures.
Coordinates assigned office functions and details with other departments as necessary.
Assists other support staff with assigned functions as needed.
Operates standard office equipment including a computer, fax machine, copier, printer, and other related office equipment.
Performs related duties as required.
Bilingual in Spanish is required.
Benefits available after 90 days: 401(k), Medical, Dental, Life Insurance.
Benefits available upon start of employment: Vacation and Sick Time. we need someone to work in most aspects of apartment operations.
including: Leasing , collection, supervision, bank reconcile, administrative , bookkeeping, filling, background check, Eviction, bank deposits, payables, filing, tenant relationship.
solid communication skills, responsible and proactive.
you need to have your own transportation. Looking For One Executive Administrative Assistant
$25.00 Per Hour To Start Plus Incentives, Bonuses, And Commissions
Casual Dress
Woodland Hills Financial Company - Warner Center
Must be very comfortable talking with clients
Knowledgeable with Microsoft Office
Must have good organizational skills.
Office Hours:
Monday To Thursday: 7AM to 2PM
Friday: 7AM to Noon
Please send a Resume with phone number.
Thank you! Hello! We are a personal care/lifestyle brand seeking a motivated and detail-oriented Assistant to join our team. The ideal candidate works well in a dynamic environment. At Not Soap, Radio - we all jump in and help with everything - from wrapping, packing out orders, PR samples, creating social posts, product development. All the things! The ideal candidate will play a crucial role in supporting various functions within the organization. Strong organizational skills, effective communication abilities, and a proactive approach to problem-solving, sense of humor is a must. You need to be comfortable with dogs as there are three small ones in the office.
Responsibilities
-Assist in daily administrative tasks: organize files, emails, schedules.
-Wrap, pack out orders.
-Coordinate and prioritize multiple projects and tasks efficiently.
-Assist with marketing, pr efforts
-Help to create social content and assist in managing all social platforms.
-Conduct research, compile data, prepare reports as needed.
-Must be flexible, random tasks come up all the time - be ready
Requirements
-Knowledge of Canva, Google Suite preferred
-Strong organizational and time-management skills with the ability to prioritize tasks.
-Excellent communication skills, both written and verbal, are essential for this position.
-Ability to work collaboratively within a team environment while also being self-motivated.
-Discretion and confidentiality when dealing with sensitive information.
If you are looking for an opportunity to grow your career in a fun, fast-paced creative environment - this is the place for you. Perfect for actors, musicians creatives we office flexible schedules with time off for auditions. There is also potential for full-time employment as well. We are a leading home improvement company specializing in providing high-quality services to our clients. Our commitment to excellence and customer satisfaction has made us a trusted name in the industry. We are seeking a dedicated and organized Dispatch and Lead Confirmation Specialist to join our dynamic team.
Job Description:
As a Dispatch or Lead Confirmation Specialist, you will play a crucial role in ensuring the smooth operation of our daily activities. Your primary responsibility will be to manage incoming leads, confirm appointments, and coordinate the dispatch of our service teams to various job sites. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Lead Management: Monitor and manage incoming leads from various channels, including phone, email, and online platforms. Ensure all leads are promptly responded to and recorded accurately in the company’s CRM system.
Appointment Confirmation: Contact potential customers to confirm their interest and schedule appointments for home improvement consultations. Provide customers with information about our services and address any initial questions or concerns.
Dispatch Coordination: Organize and dispatch service teams to job sites based on appointment schedules and customer locations. Communicate with field teams to ensure timely arrivals and efficient use of resources.
Customer Service: Serve as the first point of contact for customers, providing exceptional customer service and ensuring a positive experience throughout the scheduling and dispatch process.
Data Entry and Reporting: Maintain accurate records of customer interactions, lead status, and appointment details. Generate daily and weekly reports to track lead conversion rates and team performance.
Communication: Liaise between customers, field teams, and management to ensure clear communication and resolve any scheduling or service-related issues.
Qualifications:
High school diploma or equivalent; additional education or training in business, customer service, or a related field is a plus.
Previous experience in dispatch, customer service, or lead management, preferably in the home improvement or construction industry.
Strong communication and interpersonal skills, with the ability to build rapport with customers and team members.
Excellent organizational skills and attention to detail.
Proficiency in using CRM software, scheduling tools, and Microsoft Office Suite.
Ability to multitask and work efficiently in a fast-paced environment.
Problem-solving skills and the ability to handle challenging situations calmly and effectively.
Benefits:
Competitive salary with performance-based incentives.
Health, dental, and vision insurance.
Paid time off and holidays.
Opportunities for professional development and career advancement.
A supportive and collaborative work environment.
How to Apply:
If you are a proactive and customer-oriented individual with a passion for providing excellent service, we encourage you to apply. Please submit your resume with the best phone number to reach you so we can schedule an interview.
We look forward to hearing from you! We are seeking a proactive and organized Office Assistant to support our company's daily administrative operations. The ideal candidate will be detail-oriented, reliable, and able to handle various office tasks under pressure efficiently. You should be comfortable working independently and collaborating with our team to improve processes and ensure smooth operations.
Key Responsibilities:
Sort and distribute communications in a timely manner
Manage and update records, ensuring accuracy
Schedule and coordinate meetings, appointments, and events
Monitor office supplies and manage inventory shortages
Troubleshoot office-related issues and respond to requests
Ensure compliance with company policies by working closely with the CEO
Build and maintain positive relationships with suppliers, customers, and colleagues
Perform receptionist duties- answer phone calls, direct inquiries, & greet visitors
Update the company website and manage social media accounts
Assist with new employee on boarding paperwork and forms
Run small errands as needed
File documents and organize office paperwork
Review and submit employee time cards
Update and manage company forms and documents
Assist in organizing company events and managing communications
Contact clients and manage communication
Create and distribute company newsletters
Organize and assist CEO in optimizing company procedures
Support sales and marketing efforts (a plus)
Note: This list of responsibilities is not exhaustive and may include other tasks as needed.
Qualifications:
Familiarity with office equipment (e.g., printers, scanners).
Strong organizational and time management skills.
Analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Proficiency in MS Office (Word & Excel). Orthodontic Front Office
We are seeking an Orthodontic Front Office for a private orthodontic office. We are looking for a cheerful and outgoing person. Must have a professional dress and look . Experience in administrative duties is a plus. X-ray license is a plus. Career change applicants are welcome. Sales and marketing experience is a plus! The right individual can be trained for this position if has the basic required skills. We have a small, friendly office.
This position is for 4 days & is an in-office position.
If you are interested please email your resume, a cover letter and recent photo. Receive on-the-job skill development in a full-service accounting firm in the valley. Seeking team players who are able to complete data entry tasks in Quickbooks, Excel and Word. Practical knowledge of Quickbooks and payroll experience is preferred. Additional duties will include answering phones, filing, mailer packaging when needed, picking up tasks that need to be completed and helping with office deadlines. We will train applicants with strong communication skills, great work-ethic, work experience and a positive, self-starter approach to work. Our office provides advancement potential for those that excel and learn quickly.
Job Type: Full-time
Work Location: In person Small business, looking for assistant who can help in managing/organizing/executing various tasks needed, alongside owner. Ideally someone who has experience with a task management tool, or any techniques to help track progress of multiple ongoing tasks 30- 50.
Anyone with any background (not all) in:
Mathematics, Statistics, Coding, Engineering, Manufacturing.
Design; Adobe; Web UX; software; app development.
Shopify; Amazon; Etsy; Ecommerce API and integration
Bookkeeping, finance, raising capital, investor relations.
Product Development, Building best practices and procedures and tracking progress.
The custom printing business; Screen printing; offset printing, heat press any other forms of custom printing /application as well.
Any type of business knowledge or experience that can contribute to business growth and development.
Respond to this ad with: resume, contact information, your strengths and any expert level/ training experience, skillsets you have.
Work from home primarily with weekly office meetings.
This is full time 40hrs a week, for 2 months until the end of the year, for now. National Electric & Services, Inc., a leading electrical subcontracting company, is seeking a professional and welcoming Receptionist to join our team. As the first point of contact for visitors and callers, you will play a crucial role in representing our company. You will be responsible for managing phone calls, directing them to the appropriate departments, greeting visitors, and handling daily electronic filing. Due to our diverse clientele and vendor base, the ideal candidate must be multilingual in Armenian, Farsi, and English to ensure smooth communication and service.
This position requires 2 weeks paid trial period which can be terminated by the employer or the candidate any time before the completion of 2 weeks.
Compensation is hourly-based and with W-2 payroll check on a weekly basis.
Employment benefit is limited to only State of California’s CalSavers Retirement Program.
Job Requirements:
Answering and direct incoming phone calls professionally in Armenian, Farsi, and English
Greeting and assisting office visitors in a friendly and professional manner in Armenian, Farsi, and English
Managing and directing phone or in-person inquiries to the appropriate staff or department
Composing and typing emails and notes if needed
Maintain an organized filing system by scanning and electronically storing daily paperwork from various departments of the office
Providing general administrative support as needed
Capable of traveling outside the office with your own vehicle to run daily errands like banking and FedEx
Qualifications Include:
Excellent communication and interpersonal skills
Detail-Oriented and focused on all times while at work
Fast-learner and capable to grasp a lot of new information
Excellent dictational, grammatical, and verbal English language skills
Trilingual in English, Armenian, and Farsi (To communicate with our diverse clients)
Being punctual (Absences and Tardiness won’t be tolerated!)
Multi-tasker and a team-player
Familiarity with Microsoft Office Word and Excel
Familiarity with the operation of office equipment such as a printer, scanner, and fax machine Non-profit organization is seeking entry level Call Center Representatives that will assist members of the community with referral services. Full time shifts are available with start times between 9:00am - 11:30am.
Responsibilities include:
Help each contact identify their health and human service needs.
Use multiple programs and databases for resource searches, information collection and application assistance.
Work varied hours, including nights, weekends and holidays as needed. Extended hours as needed in times of disaster in any county served.
Other duties as assigned.
Requirements:
Bilingual in Spanish
Comfortable handling difficult and sensitive calls Come join our call center team! Looking for diligent hard working employees that can work in a high pace team environment.
Must be able to work at a high pace and communicate effectively on the phone, input results in notes and work well with others.
We provide Highly competitive pay with room to grow as well as bonus opportunities!
Our company is searching for experienced candidates for the position of DIALERS & CLOSER'S. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent. We do all of our training in house.
Responsibilities for Dialer/ Closer
-Handle questions or complaints
-Update account status and database regularly
-Self-motivated, driven and organized and possess a strong sense of urgency in order to meet deadlines effectively
-Excellent communication skills (oral & written), ability to manage a varied workload and to prioritize are essential
-Effective time management skills and ability to influence others to a desired outcome
- Dial at least 65 accounts a day
Qualifications for Dialer/Closer
-Will have excellent organizational skills
-Will have good verbal and written communication skills
-Will be able to multi-task and meet assigned deadlines
-Will be reliable and willing to put forward the work needed daily
-Show ability to multi-task
- Weekends Off
- Company Meetings local in Corona or other surrounding city’s every Month on Fridays After Work Paid Employee Meals And Drinks!
- Opportunities for management positions for the right candidates
- Multiple Incentives and Bonus's after probation period for diligent employees!
- Bi Weekly Pay!
-No Experience Required
- Starting at part time for a short time within probationary period Then will be moved to Full Time once the candidate is proficient in meeting company standards. Part time assistant in a very fast moving mental health practice.
Must be tech savvy, have access to a laptop, reliable mode of transportation, work closely with the team, be a self starter, takes initiative, and must love dogs!
Job Description
We are looking for someone to help with administrative and personal assistance in this fully booked practice.
Administrative tasks range from:
-Data Entry
-Contacting clients via email/phone
-Prepping/Filing client paperwork
-Insurance verifications for sessions
-Excel spreadsheets
-Bank Deposits
This role also requires some personal assistance in the form of
-Running errands
-Ordering/ Picking up medication
-Contacting/ Scheduling doctor appointments
If you are interested in this position, please apply for an interview! Restaurant Group seeking a great and enthusiastic and experienced in Office management to help with the daily administrative operations of the company. This position will support keep track and organize invoices, support culinary team and ownership with office management, organization and all company procedures.
Position Requirements:
- Excellent phone skills
- Prior customer service and administrative experience.
-Ability to multi-task
-Ability to work on your own and meet deadlines
-Computer proficiency - Outlook, Microsoft Office (Word, Excel). Access and QuickBooks a plus
-Some experience in accounting (AP) preferred but not mandatory
Please submit your resume for consideration
Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers We’re looking for someone to join our team for office administrator
Job task
-scanning paperwork
-filing paperwork
-Using an Excel
-Contacting Insurance
-inputting data
Job pays $20 an hour W-2
Work hours are from 7am to 2pm Monday through Thursday
Friday is from 9am to 5pm
Please email your resume at BCCS, Inc. is a general all trades commercial firm specializing in tenant improvements, remodels, inspections and repairs. We are looking for an individual to join our office team. Our objective in business is giving our clients quality work and outstanding customer service as they deserve.
The office team member we are looking for must be able to and have:
Worked in construction office atmosphere a MUST
Basic office skills
Show up time and ready to work
Answer incoming calls and route/ dispatch to appropriate team member
Interact with excellent oral and written communication
Ability to solve problems and ensure client satisfaction.
Basic office skills
Data entry
Assist with bid development if needed.
Organize and keep up on office supplies
Quickbooks online A MUST
A/R and A/P A MUST
We are a small office. Vernon/Los Angeles area Seafood importer/distributor company seeks Administrative & Logistics Coordinator for immediate hire. Fast-paced team looking for additional support team members.
This position is On-Site/In-Office (Vernon, CA), Non-Exempt
- Must be highly organized and motivated to work through high volume of transactions (sales orders, invoicing, purchase orders, receiving, etc.)
- Primary responsibilities are to follow up on shipments (domestic and international) on purchase orders & sales orders and update accordingly
- Must have experience with Microsoft 365 - Word, Excel, Teams, OneDrive
- Familiarity or experience with Microsoft Navision Dynamics or Microsoft Dynamics 365 / Business Central
- Experience with Air and Trucking Logistics preferred
- Experience with Import processes preferred
- Experience with perishable products preferred
Benefits:
- Excellent benefits including medical, dental and vision insurance plans, life insurance, and optional 401k. ADMIN CLERK - IMMEDIATE HIRING
- WILL TRAIN RIGHT CANDIDATE
REQUIREMENTS:
-must be organized and have great attention to detail
-must be dependable and independent
-must be able to type
-must be able to read and write General Contracting Company is seeking a full time 7:30-4:30 Office Assistant.
Responsibilities include but not limited too: Strong customer service skills, strong multitasking ability, Excel knowledge, time management, general office skills ie filing, typing, phone etiquette, computer knowledge.
Offering comparable pay, 7 holidays off, insurance packages, 401k packages, vacation days, casual office setting.
Please ONLY email information and resume - no phone calls Company Overview - We are a wholesale distribution company that provides items to the retail market. We have been in business since 2003.
Purpose of the Position Provide administrative support in order to ensure effective and efficient office operations.
Responsibilities:
Answering Phones.
Email with company staff and customers
A/R
Invoicing Customers
inventory control
Liaison between sales department, warehouse and front office
Knowledge, Skills and Abilities
Knowledge Must have proficient knowledge of basic office administration duties and the ability to maintain a high level of accuracy in preparing and entering date into our system.
Skills & Abilities Excellent people skills, team player mentality, critical thinking skills, effective verbal and listening communication skills, attention to detail, excellent organizational skills, effective written communications skills, computer skills including all Microsoft office applications, and have excellent time management skills.
Personal Attributes
All applicants must be honest and trustworthy, be respectful to all employees in the workplace, possess cultural awareness and sensitivity, be flexible and demonstrate sound work ethic.
Hours of Work 8hrs per day, Monday through Friday
Must have retail or wholesale distribution experience. Sonic VA offers bilingual (English-Spanish) executive and personal assistant services to busy small business owners, entrepreneurs, and executives in Los Angeles. Our virtual assistants handle administrative, personal, and operational tasks, enabling clients to focus on growing their businesses. With LA’s large Hispanic and Latino population, bilingual services are essential to meet the needs of the local business community.
We are seeking a Lead Generation & Sales Representative to grow our client base by identifying new business opportunities and closing sales. The ideal candidate will have fluency in both English and Spanish, with a strong background in sales or lead generation.
Job Responsibilities:
1. Lead Generation:
o Research and identify potential clients, including business owners, executives, and entrepreneurs in LA.
o Develop and maintain lead lists through online research, social media, and networking.
o Track prospects using CRM tools to manage the sales funnel effectively.
2. Sales & Outreach:
o Conduct outreach via phone, email, and social media to engage potential clients.
o Present Sonic VA’s services and explain the benefits of bilingual virtual assistance.
o Schedule virtual meetings or calls to discuss service packages and close deals.
3. Closing Sales:
o Convert leads into clients with customized service packages.
o Ensure smooth onboarding and follow-up with new clients.
o Develop long-term client relationships for referrals and repeat business.
4. Reporting & CRM Management:
o Maintain detailed records of interactions and sales progress in the CRM system.
o Provide weekly updates on lead generation activities, outreach efforts, and closed sales.
Qualifications:
Fluency in both English and Spanish (required).
Proven experience in sales, lead generation, or business development, preferably in a remote setting.
Strong understanding of LA’s business market and the needs of bilingual clients.
Proficient in using CRM tools and online platforms to track leads and sales activity.
Self-motivated, organized, and results-oriented, with excellent communication skills.
Market Recap:
Target Market: LA-based small business owners, entrepreneurs, and executives needing bilingual support for operations and personal tasks.
Growing Demand for Bilingual Services: With LA’s large Hispanic and Latino population, businesses require bilingual virtual assistance to connect effectively with clients.
Service Offering: Sonic VA provides executive and personal assistant services that help business owners focus on core tasks while we manage the rest.
Compensation Structure:
Base Pay: $1,500 per month for 15 hours per week
Hourly Rate: $25/hour for additional hours beyond 15 per week
Commission Bonus:
o 20% commission for the first 30 days of every new client
o 10% commission in perpetuity for clients retained beyond the second month
What We Offer:
Flexible, remote work—set your own schedule and work from home
Training and support to help you succeed in your role
Opportunities for growth within the company based on performance
Access to tools and CRM platforms to streamline your workflow
If you are a bilingual (English-Spanish) sales professional with a passion for helping businesses succeed, apply now to join Sonic VA. Earn a competitive base salary, recurring commissions, and the freedom to work from home while making an impact in the LA business community. The individual supervises and coordinates drivers to haul materials from plant sites to customer jobsites.
Responsibilities:
- Scheduling deliveries and confirming orders / sales to customers
- Confirm daily with drivers to ensure all loads were completed
- Ordering materials from the different pickup locations
- Scheduling repairs on trucks / staying in contact with mechanics to ensure trucks are up to date
- Responsible for truck maintenance records and inspection reports
- Helps out in office when needed creating invoices, estimates or anything that may be needed
Qualifications: High school diploma or GED, 3 years related experience, Bilingual a plus but not necessary.
Hours: 8 am – 4:30 Looking for two positions
#1 “Payroll person “ responsible for certified payroll, applicant needs experience processing DIR and certified payroll.
#2 Collection Manager , person needs to be self motivated and have collection. experience as well as the ability to manage a large portfolio of account receivables
pay offered will be above average for the right person with lots of room to grow Real Estate investment & property management Co. based in Los Angeles since 1975 is in need of an ADMINISTRATIVE ASSISTANT. We offer benefits, growth potential and a positive work environment. It is located at a high-rise building with panoramic city views. It is also readily accessible to MTA transportation with many restaurants and amenities within walking distance.
JOB DESCRIPTION
1. Assist in reviewing, preparing, completing & organizing lease or contract documents, etc.
2. Process and keep track of leases & other related documents from inception to business opening.
3. Maintain a database/spreadsheet of properties to monitor for leasing, acquisition, property management & other related databases, as assigned.
4. Receive, respond to & field calls from tenants, vendors & other service providers
5. Assist in the due diligence process & documentation, such as title documents, closing documents, estoppels, and all other related documents, when necessary.
6. Prepare and finalize real estate correspondences, agreements and other transactional documents
7. Assist in coordinating marketing events & campaigns
8. Assist in keeping track of partnership & organizational documents
9. Perform general administrative support duties, as needed i.e. receiving incoming phone calls, mail distribution, typing, data entry, photocopying, scanning, organize filing system, office supply inventory, etc.
JOB QUALIFICATIONS
1. Minimum requirement: Bachelor’s degree.
2. Very organized, detail-oriented, analytical & deadline driven
3. Must have very good verbal & written skills. Bilingual (Spanish) a plus.
4. Very motivated & able to work with minimum supervision
5. Ability to multi-task.
6. Experience in commercial/retail real estate preferable.
7. Microsoft Excel/Word/Outlook intermediate/advance skills including red-lining or tracking changes in Word. a MUST
Location: Mid-Wilshire Los Angeles, CA (Miracle Mile). Job is on-site. No remote or hybrid possibilities.
SALARY & BENEFITS: $25-$28/hour depending on experience. Company offers benefits package that includes: Paid time off, medical insurance sharing, dental and vision plans, 401k match, direct deposit, paid parking, paid holidays, Co. events and others.
WE ARE PRINCIPALS. PLEASE SEND RESUME IN WORD OR PDF FORMATS ONLY. Hot Shoppe Designs, a leader in the action sports custom apparel industry for over 40 years, is looking for a team member to provide administrative support to the president of the company and provide sales support for Hot Shoppe's customers.
Light phones.
Charge credit cards and post payments to sales orders.
Respond to customer emails and phone calls.
Send and follow up on quotes to customers.
Organize current jobs, and track orders in-house during production.
Maintain production schedule for current orders.
Arrange shipping of orders with customers using UPS online.
QUALIFICATIONS:
Three years of In-House Administrative Experience
.Three Years of Experience with Word and Outlook Programs
Extremely Proficient at Organization
Accuracy in Handling Numbers and Posting Payments
Live in South Orange County
Schedule: M-F, Some Flexibility on 35-40 Hour Week
Job Type: Full-time
Paid Holidays and Retirement Plan
If this position sounds of interest to you, please send us an email with "Administrative Assistant" in the subject line, and include a copy of your current resume. Thank you! Join our team at Flood Pro! We are a leading provider of restoration and renovation services dedicated to helping homeowners and businesses recover from water damage incidents. With a commitment to excellence and customer satisfaction, we strive to deliver prompt and reliable solutions to mitigate water-related disasters and restore properties to their pre-loss condition.
Position Overview:
We seek a proactive and detail-oriented Water Damage Coordinator to join our team. In this role, you will coordinate all aspects of water damage restoration projects, from initial assessment to completion. If you have a passion for helping others in times of crisis and possess strong organizational and communication skills, we want to hear from you!
Hours are 8:00 am to 5:00 pm with an hour for lunch which is 12:00 am to 1:00 pm
Responsibilities:
1. Respond promptly to water damage service requests via email and phone. Coordinate on-site assessments with restoration technicians.
2. Schedule on-site assessments with our field restoration technicians in an efficient manner giving ample time for driving, breaks, and lunch hours.
3. Communicate effectively with property managers, manager assistants, plumbers, construction crews’ property owners, insurance adjusters, and other stakeholders to gather necessary information and provide updates throughout the restoration process via email or over the phone in a timely manner.
4. Monitor project progress daily and ensure adherence to established timelines and quality standards.
5. Document all project activities, including job scopes, work orders, emails, phone calls, and billing information, accurately and comprehensively.
6. Collaborate with internal teams and external participants to streamline processes and improve service.
7. Be placed on the monthly on-call rotation for one week,1 to 2 times per month. You will have an on-call phone and will dispatch the technicians to qualified emergencies. An on-call stipend is provided.
Qualifications:
- Certification or training in water damage restoration is a plus.
- Bilingual in English and Spanish, not required but is a plus.
- Minimum of 2 years of experience in the restoration industry, with specific experience in water damage mitigation and remediation project coordination highly desirable.
- Experience with efficient scheduling of field technicians within a calendar-based software.
- Strong knowledge of water damage restoration techniques, equipment, and industry best practices.
- Excellent communication and interpersonal skills, with the ability to interact professionally with clients, homeowners, and team members.
- Empathy. You are working with homeowners and tenants who are dealing with an emergency in their homes.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
- Proficiency in computer applications, specifically DASH.
Benefits:
- Competitive hourly rate based on experience.
- Comprehensive benefits package, including medical, dental and vision coverage along with AFLAC programs.
- Paid time off and holidays to include your birthday.
- 401(k) with weekly Safe Harbor matching.
- Supportive work environment with a focus on teamwork and collaboration.
- Opportunities to advance within a growing organization.
If you are ready to make a difference in the lives of individuals and businesses affected by water damage incidents, we invite you to apply for the Water Damage Coordinator position at Flood Pro. Join us in providing compassionate and efficient restoration services to communities in need. Apply now and become a valuable member of our dedicated team!
