POSITION SUMMARY:The Senior Accountant, Operations supports the New World Symphony (NWS) financial functions with revenue and expense analysis, reconciliation processes, and investigation of variances. This role is also responsible for preparation of financial reports, coordination and monitoring of accounting functions, and support of all operational accounting activities including banking, credit cards, rentals, and endowment-related transactions. As a key member of the Finance team, this role requires regular on-site collaboration with colleagues across the organization to support accurate financial operations, timely reporting, strong internal controls, and the effective execution of day-to-day accounting activities.DUTIES AND RESPONSIBILITIESAccounting and General LedgerEnsure the accurate and timely recording of financial transactions within the general ledger, including the preparation and posting of journal entriesPerform month-end and year-end close activities, including account reconciliations, supporting schedules, and financial analysesMaintain accurate supporting documentation for all accounting transactions Support the annual audit by preparing schedules and responding to auditor requestsAssist in the preparation of schedules supporting the organization's annual tax filings Financial Reporting and AnalysisPrepare monthly financial statements and supporting schedulesGenerate internal financial reports for organizational departmentsAnalyze financial results, investigate variances, and provide monthly financial reporting to department representativesEnsure the accuracy of financial statement reconciliations and supporting documentationBank Reconciliation and Cash ManagementMonitor daily banking activity, including wires and ACH transactionsPartner with departments to obtain supporting documentation for cash transactionsPrepare and reconcile merchant services and credit card processing activityRecord and reconcile daily cash activity for all bank accountsPrepare bank and other account reconciliationsPrepare weekly cash flow reports and reconcile bank account balances to the general ledgerBudgeting and ForecastingAssist in the preparation and administration of the organization's annual operating budgetCoordinate budget development by distributing templates, collecting and consolidating departmental submissions, and preparing budget drafts and final reportsMonitor budget-to-actual performance, analyze variances, and prepare forecasts and reports based on organizational activity and departmental inputFixed AssetsTrack capital expendituresMaintain the organization's fixed asset records and related system updatesRecord asset additions, disposals, and monthly depreciationReconcile the fixed asset subledger to the general ledgerPrepare fixed asset reconciliation reportsSales TaxReview taxable transactions and calculate applicable sales taxValidate tax exemption certificates and monitor expiration datesReconcile sales tax collected to general ledger postingsPrepare monthly tax reports and file returns with the Florida Department of RevenueTangible Property TaxPrepare fixed asset schedules supporting tangible personal property tax filings, including depreciation and fair market value calculationsComplete Florida Form DR-405 for tangible property tax filingsOtherServe as backup for Accounts Payable processing during staff absencesSupport continuous improvement of internal controls and processesAssist with special projects and other ad hoc assignments as needed to support departmental and organizational goalsPerform other job-related duties as assigned
