Description We are offering a short term contract employment opportunity for an Administrative Assistant in Naples, Florida. As an Administrative Assistant, you will be the first point of contact for our company, managing all inbound and outbound calls, as well as scheduling meetings and events. You will also be responsible for assisting with the Service Department's bidding process and HR in the onboarding of new employees. Responsibilities:
Answer phones, schedules meetings and greet/support visitors
Create and maintain filing systems, both electronic and physical
Manage Service Department bidding process – gathering information, completing required prerequisite documentation, submitting proposals and following up
Assist HR in onboarding paperwork and orientation for new employees
Assist in distributing and gathering information, items and documents/paperwork to and from field employees
Maintain office supply inventory
Schedule and coordinate staff for meetings, gatherings and events
Collate and distribute mail and deliveries
Assist all office personnel to efficiently complete any administrative task
Requirements
Excellent Communication Skills (Verbal and Written)
Quality Focus/Multitasking/Resource and Time Management
Ability to use basic Microsoft programs and E-mail
Ability to speak/translate English to Spanish
Experience with Procore is desirable
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
