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PURCHASING ANALYST - 64069352 1 1 Date: Jan 23, 2024 Location: NAPLES, FL, US, 31112 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 821304 Agency: Department of HealthWorking Title: PURCHASING ANALYST - 64069352 1 1Position Number: 64069352 Salary: $40,000 - $43,000 annually Posting Closing Date: 02/06/2024 Open Competitive Opportunity Title: Purchasing Analyst 64069352 Location: Naples Annual Salary $40,000-$43,000. Req. 821304 Your Specific Responsibilities: This is a professional level position serving as a Purchasing Agent/Analyst with the Florida Department of Health (DOH) in Collier County. This is a position of high trust and accountability and functions as a member of the Finance & Accounting Department. The incumbent of this position must be able to work independently as well as with a team. The successful candidate for this position will perform a wide variety of duties including governmental procurement, contract management, records management and other related duties and must be knowledgeable of the Florida Statutes, Administrative Rules and Department Policy pertaining to Procurement and Purchasing. This position reports to the Finance and Accounting Director. My Florida Market Place (MFMP) is the State of Florida’s e-Procurement system utilized by all State agencies and qualified vendors approved to do business with the State. This position utilizes MFMP for the purchasing process from initial creation of purchase requests to reconcile purchases before final approval. Primary duties include: My Florida Market Place (MFMP) – Ordering and Receiving
Ensures accuracy of purchasing request information as submitted by MFMP users and makes corrections as needed.
Reviews accounting data to ensure accuracy.
Reviews and researches vendor information to determine if they are a registered MFMP vendor, have the required documentation on file, and are eligible to do business with the State of Florida and DOH.
Utilizes the E-Quotes system to solicit and obtain vendor quotes.
Conducts research in MFMP to obtain cost estimates and comparisons with other vendors and also determines best payment methodology.
Reviews purchase justification to determine if justification is in accordance with State of Florida Division of Financial Services Guide for State Expenditures.
Finalizes the purchase request and places purchase order with the vendor.
Receives the purchase and ensures receiving is completed in MFMP as needed.
Ensures all required purchasing documentation is completed and placed in the finalized purchase file in the event of future audits and reviews.
My Florida Market Place (MFMP) – Training
Acts as a MFMP Champion and submits correct forms for staff as applicable.
Ensures that MFMP training is completed in TRAIN Florida for each user and follows up as needed.
Provides consultative and technical assistance for MFMP and e-Quotes users.
Keeps users appraised of updated information from Department of Management Services and DOH Central Purchasing (change in contracts, procedures, etc).
State Purchasing Card
Functions as the Purchasing Card (P-card) liaison with the Assistant Finance & Accounting Director for P-card Administration. Trains and provides guidelines/requirements to organizational P-card holders.
Ensures that all P-card payments are paid within the 10-day payment deadline or have the correct disapproval code as needed
Contract Management
Follows DOH policies and procedures to prepare contract documents, coordinate and execute procurement, process invoices, monitor contractors, and maintain contract files.
Performs as Contract Manager for formal contracts managed by DOH-Collier.
Completes renewal documents (form 1122) annually or as directed.
Keeps current on contract management issues and provides guidance and assists DOH- Collier staff with writing contracts.
Maintains Florida Certified Contract Manager (FCCM) certification and designated as the Contract Liaison to the Office of Contracts for the two-party agreement repository.
Other Duties, but not limited to:
Quarterly Pharmaceutical Inventory.
Managing equipment leases and replacement options.
Acts as a custodian of receiving/delivery area.
Maintains the Mail room area and postage machine with technical support and postage.
Encumbrance balances are reviewed quarterly between MFMP and the current accounting system.
Ordering supplies as necessary.
Other duties as assigned.
Required Knowledge, Skills, and Abilities:
Advanced skills in various internet-based applications including utilization with My Florida Market Place (MFMP) or a comparable purchasing system.
Proficiency in use of Microsoft Office applications including Word, Excel, and Outlook.
Ability to work with multiple numbers and codes.
Ability to communicate effectively both verbally and in writing.
Qualifications:
Required:
A Bachelor’s degree from an U.S. accredited college or university or comparable years of professional level purchasing experience
A valid State of Florida driver’s license and reliable transportation
Lift and move boxes up to 25 pounds
The incumbent of this position is required to file annual financial disclosure information with the Florida Commission on Ethics.
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency or as needed. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man- made or natural.
Preferred:
Experience with the State of Florida procurement policies and procedures; DOH policies and procedures including DOHP 56 44 Purchasing Card Guidelines; DFS Guide for State Expenditures; use of the FLAIR accounting system valuable.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Naples, Florida
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
