Position OverviewThe Procurement & Logistics Coordinator will support the purchasing process from initial proposals through order placement, vendor follow-up, shipping, and delivery tracking.This role requires someone who can manage multiple priorities, adapt quickly when plans change, and stay organized in a busy design studio.The ideal candidate is a self-starter with relevant experience who takes ownership of their responsibilities, communicates effectively, and isn't afraid to pick up the phone to get answers.Key ResponsibilitiesProposals & PurchasingWork directly with the interior design team to prepare accurate client proposals.Gather and verify product specifications, pricing, finishes, quantities, and vendor information.Create and update proposals and purchase orders in Studio Designer.Process approved orders and obtain vendor confirmations.Coordinate with the accounting team regarding payments and vendor deposits.Maintain accurate purchasing records and documentation.Order Tracking & Vendor CommunicationTrack active orders from placement through production, shipping, and delivery.Proactively contact vendors by phone and email to confirm order statuses, lead times, and shipping dates.Follow up consistently on outstanding orders without requiring reminders.Identify potential delays, backorders, and product availability issues.Communicate updates and concerns to the design and operations teams.Maintain accurate estimated delivery dates and order tracking information.Project CoordinationMaintain purchasing records and project updates in Studio Designer and Asana.Collaborate with designers to ensure proposals and orders reflect approved selections.Monitor purchasing deadlines and prioritize time-sensitive requests.Communicate shipment and delivery information to the appropriate internal team members.Assist with improving purchasing workflows and maintaining organized project documentation.  
