About UsFreeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 96-year legacy in event management as well as new technologies to deliver moments that matter.SummaryWorks under direct supervision and will be responsible for administrative support both pre- and post- show. This position is responsible for administrative support to the Transportation department and, under direct supervision, is responsible for all billing related administrative functions, including pulling invoices, reviewing department inbox, invoice submission. Will also enter exhibitor billing as necessary.This position will support our Transportation team and is eligible to work a remote schedule.Essential Duties & Responsibilities
Professionally interacts with vendors & operations staff to provide the best customer service experience by phone or email.
Utilizes the current Exhibit Transportation shipment management system to validate all carrier invoices.
Utilizes Carrier Software as well as effectively communicates with selective partner carriers to ensure transportation invoices are received & recorded in a timely manner.
Assists in administrative responsibilities such as but not limited to data entry, shipment reconciliation, invoice reconciliation and assist in accrual of vendor cost.
Work with operational staff to resolve past due invoice disputes concerning transportation related discrepancies.
Maintain accounts so that invoices remain in current status.
Provides answers to vendors regarding payment status.
Perform other duties as assigned.
Education & Experience
High School Diploma required.
Two (2) or more years of related experience and/or training preferred.
Strong written and verbal skills necessary to complete assigned tasks.
Ability to speak effectively with vendors or employees of organization.
Working knowledge of Microsoft Office Suite.
Representative is expected to be on time and dressed appropriately.
Must present a professional demeanor.
Must have consistent access to email and phone to be able to confirm availability.
Must be adaptable based on different branch needs.
What We OfferFreeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability
Retirement with Company Match
Paid Time Off
Diversity CommitmentAt Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.#LI-Remote
