The Front Office Assistant is the first point of contact for patients at the Health Clinic. The
position is responsible for patient intake, waiting room coordination, and organizing the front
office operations.
Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
Maintaining a clean and organized reception area that reflects the company’s commitment to high standards.
Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
Monitoring and ordering office supplies in collaboration with the facilities or procurement team.
Supporting the HR and Operations departments with scheduling interviews or onboarding new hires as necessary.
Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
Must-have:
Exceptional verbal and written communication skills to handle client interactions and professional correspondence.
Proficiency in using office software, including Microsoft Office Suite and scheduling tools.
Strong organizational skills with attention to detail for managing appointments and office tasks.
Ability to handle sensitive information with discretion and maintain confidentiality.
A high school diploma or equivalent is required.
Strong problem-solving skills and the ability to manage last-minute changes efficiently.
Please reply back with your Resume.
