The RoleWe are hiring a Business Operations Specialist to take on the recurring administrative work that keeps a distributed field operation running: timecards, scheduling, supply ordering, accounts payable, HR administration, and marketing support.This is a genuinely cross-functional role. You will support our HR, operations, finance, and marketing functions rather than sitting inside just one of them. If you like variety, ownership of your own queue, and being the person who makes sure nothing falls through the cracks, this will suit you.What You'll DoHuman Resources & Payroll SupportManage employee timecards in Swept — daily review, corrections, and edits.Prepare payroll-ready timecard reports and submit them for review ahead of each payroll cutoff.Support recruiting, hiring, and onboarding — job posting logistics, candidate scheduling, and new-hire paperwork.Maintain employee records and compliance documentation, tracking expirations before they become problems.Field Operations SupportMaintain employee schedules and keep site assignments current.Log and route call-outs and site staffing notifications to the right supervisor.Supply & MaterialsMonitor supply requests coming in from our field teams through Swept — this drives most of our ordering.Message requesters directly in Swept when a request needs clarification, and handle internal requests from management.Place supply and material orders with our approved vendors.Track open orders, confirm deliveries, and clear the request in Swept once it lands.Reconcile deliveries against orders and resolve vendor discrepancies.Finance & AdministrationEnter vendor bills in QuickBooks Online and track payment status through to close.Maintain our QBO product and service list — prices, SKUs, descriptions, and new product setup.Marketing & CommunicationsOwn the content calendar — plan and schedule social and content posts.Create social media content for the company and its leadership, built and queued at least 30 days ahead.Submit content for approval before release, then execute the approved calendar on schedule.Manage our social media accounts — respond to comments and messages on company posts, and keep an eye on the social inbox.Engage with other organizations, potential partners, and prospects in our community by commenting on and interacting with relevant posts.Keep our website information current and accurate.Office Operations & SystemsManage inbound calls and office lines through our phone system, following the established routing.Handle recurring internal communications — employee announcements, birthday memos, and company-wide notices.Handle day-to-day software administration — user setup, licenses, and routine configuration.Use AI tools to support content drafting, research, and administrative work. We use them here and expect you to.Support event logistics and coordination with outside organizations we work with.
