The RoleWe are hiring a Finance & Administration Lead to take ownership of Financial Management, Human Resources, and IT & Systems for the company — while also carrying the recurring administrative work that keeps a distributed field operation running: timecards, scheduling, supply ordering, and office systems.This is a genuinely cross-functional leadership role. You will own outcomes in Financial Management, HR, and IT & Systems, and support our broader field operations as well. You like being the person who makes sure nothing falls through the cracks.What You'll DoLeadershipServe as a member of our leadership team and take full ownership of results across finance, HR, and IT.Set quarterly priorities for your area, see them through, and take part in our quarterly and annual planning sessions.Lead a weekly check-in for your area and track the key numbers that show how it is performing.Human Resources & Payroll SupportManage employee timecards in Swept — daily review, corrections, and edits.Prepare payroll-ready timecard reports and submit them for review ahead of each payroll cutoff.Own recruiting, hiring, and onboarding — job postings, candidate scheduling, offers, and new-hire paperwork through to first day.Maintain employee records and compliance documentation, tracking expirations before they become problems.Administer compensation and benefits — pay changes, plan enrollment, and vendor coordination for whatever benefits we offer.Field Operations SupportMaintain employee schedules and keep site assignments current.Log and route call-outs and site staffing notifications to the right supervisor.Keep cleaning checklists, instructions, and site security protocols in Swept up to date as they change.Manage site and location details in Swept — add new locations, edit existing ones, and keep everything current as our footprint changes.Supply & MaterialsMonitor supply requests coming in from our field teams through Swept — this drives most of our ordering.Maintain our supply lists in Swept so field teams always see accurate options.Message requesters directly in Swept when a request needs clarification, and handle internal requests from management.Place supply and material orders with our approved vendors.Track open orders, confirm deliveries, and clear the request in Swept once it lands.Reconcile deliveries against orders and resolve vendor discrepancies.Financial ManagementOwn day-to-day bookkeeping in QuickBooks Online — bill entry, invoicing support, and reconciliation, through to close.Maintain our QBO product and service list — prices, SKUs, descriptions, and new product setup.Deliver the weekly financial snapshot and monthly reporting the GM uses to run the business.Support the annual budgeting and P&L review cycle by compiling historical data and flagging variances for GM decision.Coordinate with our outside CPA on filings and deadlines.IT & SystemsAdminister our company software day-to-day — user provisioning, license management, and routine configuration across Swept, QuickBooks Online, HubSpot, Grasshopper, and Google Workspace.Coordinate with vendors and support lines on platform issues; recommend fixes or upgrades. A platform migration, a new core system, or anything with material cost or data-security exposure needs GM sign-off first.Office Operations & SystemsManage inbound calls and office lines through our phone system, following the established routing.Handle recurring internal communications — employee announcements, birthday memos, and company-wide notices.Use AI tools to support content drafting, research, and administrative work. We use them here and expect you to.Support event logistics and coordination with outside organizations we work with.
