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FDC-SENIOR CLERK - 70045093-Baker Correctional Institution Date: Jan 25, 2024 Location: SANDERSON, FL, US, 32087 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 821372 Agency: Department of CorrectionsWorking Title: FDC-SENIOR CLERK - 70045093-Baker Correctional InstitutionPay Plan: Career ServicePosition Number: 70045093 Salary: 32,760.00 annually Posting Closing Date: 02/01/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) OPEN COMPETITIVE ADVERTISEMENT This position is for Classification and Security Senior Clerk.Senior Clerk – 70045093 This advertisement is for a Career Service position located at Baker Correctional Institution. Salary: $32,760.00 annually SALARY WILL BE APPLIED IN ACCORDANCE WITH PAY POLICY. THE SELECTED CANDIDATE WILL BE APPOINTED AT THE ABOVE LISTED APPOINTMENT RATE. SPECIFIC DUTIES & RESPONSIBILITIES: (Classification)
Prepares correspondence, memorandums, and assists/performs clerical duties for the Classification Department.
Completes clerical duties within the Inmate Records area as assigned by the Correctional Sentence Specialist. This may include completing Support Staff audits on newly received inmates, maintenance, and accountability of inmate files, and preparing forms and documents for the Inmate Records area.
Inputs data into the CDC data base system and retrieves and prints requested information.
Receives, date stamps and sorts of mail for the Classification Department. Ensures all mail is promptly distributed to the appropriate staff.
Copies, scans, and faxes documents using the appropriate equipment.
Provides clerical assistance and support with Special Projects assigned to the Classification Department.
Answers telephone calls professionally and provides customer service to include assisting inmate families. Promptly forwards or takes information for telephone inquiries to be completed by other Classification Staff.
Provides any requested clerical duties as assigned by the Immediate Supervisor.
Support file audits on newly arriving inmates.
Sorting filing materials and placing documents into the inmate file.
Typing forms and obtaining and preparing inmate files for transfer.
Typing correspondence, letters, memorandums, and forms for the Classification Staff.
Preparing information for posting to the Inmate Population.
Organizing and maintaining files on Classification documentation.
Entering data into the CDC data base and obtaining printouts.
Answering phones and aiding callers.
Assisting and preparing clerical documents for Special Projects.
Sorts and stamps daily Classification mail.
SPECIFIC DUTIES & RESPONSIBILITIES: (Security)
Responsible for preparing and maintaining various documents, reports, letters, memorandums, forms, including but not limited to post charts, post orders, emergency plans, Institutional Operating Procedures, Policy & Procedure Directives, Department of Corrections Rules, work orders, supply requisitions and purchase orders.
Utilizes various computer programs and compiles and maintains data relating to Security Department issues and provides information to the Warden’s Office for monthly/quarterly/yearly reports or as requested.
Maintains an accurate filing system of forms and correspondence utilized in the daily operations of the institution including incident reports, dormitory logs and dormitory check sheets.
Assists with the preparation of the Review and Performance Planning forms as directed.
Serves as receptionist for the Security Department, greeting visitors and answering telephones, routing calls to the appropriate area and answering questions within his/her area of responsibility.
Orders and distributes forms and supplies for the Security Department.
KNOWLEDGE, SKILLS & ABILITIES: (Classification)
Knowledge of administrative and clerical procedures and systems.
Knowledge of computer software including applications.
Skill in typing.
Ability to operate general office equipment.
Ability to communicate effectively.
Knowledge of correct spelling, punctuation, and grammar usage.
Ability to alphabetize and file.
Ability to establish and maintain effective working relationships with others.
Ability to use correct spelling, punctuation, and grammar.
Ability to type letters, memoranda, and other standard business forms in correct format.
KNOWLEDGE, SKILLS & ABILITIES: (Security)
Knowledge of correct spelling, punctuation, and grammar usage.
Knowledge of basic arithmetic.
Knowledge of basic filing practices.
Skills in typing.
Ability to operate general office equipment.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Knowledge of standard business formats and styles for letters and business forms.
Knowledge of office procedures.
Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
Ability to transcribe dictation using notes or a dictating machine.
Ability to organize files and other records.
Ability to perform basic arithmetical calculations.
Ability to use correct spelling, punctuation, and grammar.
Ability to type letters, memoranda, and other standard business forms in correct format.
Ability to handle telephone calls in a courteous and effective manner.
Ability to plan, organize and coordinate work assignments.
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application, and resume through the People First system. If you experience problems applying online, please call the People First Service Center at 1-877-562-7287. A pplications will be accepted until 11:59 PM EST on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Jacksonville
