What you’ll do:
The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.
Your job will include:
Greet guests in a professional and friendly manner.
Maintain open communications with all property and regional staff.
Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
Review Speedy Dock throughout the day. Look for any potential conflicts/scheduling issues. Alert dock team to new launches.
Process accounts payable within the automated accounting system.
Assist in processing procurement card reconciliations.
Charge gas to client credit cards- busy days- ring up morning gas prior to lunch- afternoon gas and ice at close.
Organize and maintain files. Client Boat Insurance- keep up to date-contact client when coming due.
Research and implement company-sponsored activities.
Attend and participate in training programs and seminars as required. Complete Learning courses in a timely manner.
Handle inquiries by email and telephone in order to back up property staff.
Communications with customers as needed.
Keep office/store/restrooms presentable.
End of Day- reconcile gas and perform closing procedures.
Assist Office Manager and GM.
Perform other miscellaneous duties as assigned.
Experience & skills you need:
High school diploma, or the equivalent experience.
1+ year of office experience.
Strong communications and organizational skills.
Meticulous attention to detail.
Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
Willingness to work a flexible schedule, including weekends.
