We are seeking a proactive, detail-oriented Personal Assistant with a strong background in marketing and financial accounting to support an executive in daily operations of 3 separate businesses. mo k The ideal candidate will be highly organized, tech-savvy, and able to manage a wide range of administrative and professional tasks with minimal supervision.
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Key Responsibilities:
Administrative Support
Manage calendar, schedule appointments, and coordinate meetings
Screen and prioritize emails, phone calls, and communications
Organize travel arrangements, events, and personal errands
Maintain filing systems, records, and documentation
Marketing Support
Assist in planning and executing marketing campaigns (digital and traditional)
Monitor social media accounts and content scheduling
Help create marketing materials, presentations, and reports
Coordinate with vendors, designers, or freelancers as needed
Analyze marketing metrics and prepare performance reports
Financial & Accounting Support
Track expenses, prepare invoices, and manage reimbursements
Reconcile accounts and support monthly financial reporting
Assist with budgeting, forecasting, and financial planning
Liaise with accountants, tax advisors, and financial institutions
Maintain financial records and ensure compliance with best practices
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Qualifications:
Proven experience as a personal/executive assistant, preferably in a startup or fast-paced environment
Background in marketing and financial accounting (minimum 2–3 years)
Proficiency with tools such as Microsoft Office, Google Workspace, QuickBooks, and marketing platforms (e.g., Mailchimp, Canva, Meta Ads Manager)
Excellent verbal and written communication skills
Strong attention to detail and ability to multitask
Discretion and confidentiality are essential
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Preferred Skills:
Experience with CRM systems, content management tools, and data analytics
Knowledge of bookkeeping and financial compliance principles
Familiarity with branding and social media strategy
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What We Offer:
Full Time Position
A dynamic work environment with growth opportunities
Exposure to a variety of business functions and strategic decision-making
A collaborative and entrepreneurial team culture
