Escrow Project Administrator- Hybrid Opportunity

Escrow Project Administrator- Hybrid Opportunity

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Company Summary

Join a team that puts its People First! First American's Agency Division is dedicated to providing our policy-issuing agents with resources, services and underwriting guidance needed to achieve new levels of success. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for six consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

Job Summary

The Escrow Project Administrator is responsible for managing/coordinating the daily functions of condominium project escrows from conception to project completion. Projects range in complexity and include properties ranging from several units to over 1,000, taking up to two years or more to complete. Duties include agreement/contract review; collection, posting and accounting of funds; tracking of deposit and disbursement transactions; all related reporting, and documentation. Maintain a high level of customer service and establish relationships with developers and agents, while effectively keeping up with a fast paced, high volume workload.

Essential Functions

• Work with Developers/Contract Administrators to identify incoming wires as well as coordinate the receipt of corresponding purchase and sale agreements
• Create electronic files utilizing FAST/company operating systems as well as maintain virtual inhouse file folders
• Post incoming deposits into FAST and iBanking
• Set up accounts & allocate escrow funds to the appropriate Main and Excess accounts
• Produce and distribute Notice of Escrow Deposit forms and receipts for corresponding wires and/or checks
• Generate and analyze escrow funds on customized MS Excel reports including recording of all deposit, withdrawal & cancellation activity
• Monthly reconciliations of bank statements to MS Excel reports
• Prepare and distribute monthly billing statements along with accounts receivable follow-up for payment of these statements
• Execute disbursement of funds (closings, construction draws, cancellations, etc.)
• Document all activity pertaining to buyer’s unit deposits within FAST system
• Accommodate Escrow letter requests
• Resolve banking related matters through daily interaction with the Banking Department
• Coordinate and obtain all pertinent information for the purpose of Opening/Closing custodial bank accounts at various institutions
• Comply with government reporting requirements by documenting all relevant incidents
• Other duties as assigned

Knowledge and Skills/Technology Used

• Strong math skills
• Proficient Excel skills
• Project/escrow coordination skills
• Experience with basic accounting concepts
• Strong customer service skills
• Communication skills – both verbal and written to communicate with internal and external clients/customers
• Attention to detail, organized, able to multi-task
• Ability to handle fast paced, high volume workload
• Willingness to work in collaboration with team members

Typical Education

• High School diploma or equivalent

Typical Range of Experience

• 3+ years of related experience

First American invests in its employees' development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.