ADMINISTRATIVE ASSISTANT II - 41500148 1 1 1 1 Date: May 9, 2024 Location: TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 829104 Agency: Florida Gaming Control CommissionWorking Title: ADMINISTRATIVE ASSISTANT II - 41500148 1 1 1 1Pay Plan: Career ServicePosition Number: 41500148 Salary: $32,760.00 - $40,413.87 Annually Posting Closing Date: 05/13/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) FLORIDA GAMING CONTROL COMMISSION DIVISION OF PARI-MUTUEL WAGERING OFFICE OF OPERATIONS ADMINISTRATIVE ASSISTANT II Position Number: 41500148Hiring Salary: $32,760.00 - $40,413.87 Annually Open CompetitiveOVERVIEW : The newly created Florida Gaming Control Commission (“FGCC”) is a five-member commission appointed by the Governor. The FGCC’s mission is to preserve and protect the integrity of gaming activities through fair regulation, licensing, effective criminal investigation, and enforcement. The FGCC’s Division of Pari-Mutuel Wagering, Office of Operations, is searching for an Administrative Assistant II for its Tallahassee office. The ideal candidate for this position must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior; must interact courteously and professionally with others internally and externally, and be able to meet expectations under stressful conditions. Those not able to work effectively in a deadline-oriented atmosphere should not apply. The working hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Good attendance is essential for any individual in this position, as the work involved occurs daily and is time-sensitive. The individual in this position is expected to report to work daily and on time. Leave must be requested in advance except in emergency circumstances not under the control of the employee. Position Responsibilities:
Provides administrative support to the Office of Operations.
Assists in answering the main telephone switchboard for the unit.
Responsible for receiving and distributing incoming mail, faxes, and cash batches. Responsible for creating a check log and stamping checks and money orders.
Assists with escalations, blue sheet, and licensing information requests.
Handles the scanning of applications and supporting documents into the division’s imaging database, utilizing OnBase and Versa Regulation systems, ensuring quality control and timely entry into the Unit’s workflow queues.
Completes data entry and scanning of fingerprint cards for electronic submission to FDLE. Assists with retrieving fingerprint results as needed.
Reconciles the monthly invoices from the Florida Department of Law Enforcement.
Assists in maintaining the license control filing system.
Assists with special projects assigned by the Chief of Operations and/or the Licensing Administrator.
Required Knowledge, Skills and Abilities:
Knowledge of computer software programs and administrative principles and practices.
Knowledge of general office procedures, filing, telephone techniques and office equipment.
Knowledge of the principles and techniques of effective communication.
Knowledge of standard English usage, spelling, grammar, punctuation and prooing.
Ability to collect, evaluate, and analyze data relating to administrative functions.
Ability to prepare correspondence and administrative reports.
Ability to plan, organize, and coordinate work assignments.
Ability to establish and maintain effective working relationships with others.
Ability to use available technology to perform duties including computer software, hardware and data systems.
Minimum Qualifications:
An associate’s degree from an accredited college or university and one year of administrative or clerical experience in an office setting.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
Preferred Qualifications :
Preference will be given to individuals fluent in both English and Spanish.
Preference will be given to individuals with experience scanning and indexing electronic documents into workflow queues or with experience processing fingerprint cards for electronic submission to FDLE and retrieving criminal history results.
Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities mustalso be disclosed within the details of the “Periods of Employment” section of the State of Florida Employment Application.
Where you will work:
This position is located in Tallahassee, FL. BENEFITS OF WORKING FOR THE STATE OF FLORIDA:Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for employees that features a highly competitive set of benefits including:
Low premium health, dental, vision, life, and supplemental coverage options!
Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!
Paid administrative leave for mentoring, volunteering, voting, and more!
Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!
Retirement plans that include employer contributions (For more information, visit www.myfrs.com)!
Deferred compensation plans!
FREE basic life insurance plus additional options for you, your spouse, and children!
Flexible Spending Accounts!
Tuition waivers that allow eligible employees to take up to six credit hours per semester, tuition free at any state university or state college!
Applicant Notes :
If you are the selected candidate for this position and hold a current license through the Florida Gaming Control Commission, you may be required to place your license in an inactive status.
The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 (http://www.leg.state.fl.us/Statutes/index.cfm?Appmode=DisplayStatute&SearchString=&URL=0000-0099/0016/Sections/0016.713.html) and 16.715 (http://www.leg.state.fl.us/Statutes/index.cfm?Appmode=DisplayStatute&SearchString=&URL=0000-0099/0016/Sections/0016.715.html) , Florida Statutes.
This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
Contact: Glenda Ricks (Glenda.Ricks@flgaming.gov)
The Florida Gaming Control Commission is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FGCC Human Resources Office at (850) 794-8030. FGCC requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Special Reminders:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System whichis a federal government electronic database available for employers to use to verify the identity and employmenteligibility of all persons hired to work in the United States.
The Florida Gaming Control Commission is committed to increasing recruitment and hiring of individuals withdisabilities and improving employment outcomes.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee
