Communications Liaison - 40000236 Date: Aug 13, 2024 Location: TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 835335 Agency: CommerceWorking Title: Communications Liaison - 40000236Pay Plan: Career ServicePosition Number: 40000236 Salary: $51,320 - $75,000 Posting Closing Date: 08/27/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Open Competitive Our Organization and Mission: FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters. In collaboration with our partners, we salute our nation's veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets. FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.) Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/ The Work You Will Do: This position serves as the Division of Economic Development’s Communications Coordinator and is responsible for writing, editing, and distributing the Division’s press releases, statements, correspondences, etc., and meeting the appropriate deadlines with division staff and the Office of Communications. The Difference You Will Make: FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must. How You Will Grow: FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:
Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
Uses knowledge acquired through education, training, or experience to complete tasks.
These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.
Where You Will Work:
Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:
Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources ( https://talgov.com/ )
Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )
Within a state having no state income tax for residents of Florida
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions ( www.myfrs.com )
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
We care about the success of our employees.
We are always improving our technology, our tools, our customer’s experiences, and ourselves.
A rewarding experience for reliable, compassionate, and professional employees.
Pay:
$51,320 - $75,000
Your Specific Responsibilities:
Reviews documents for accuracy, correct format and grammatical errors. Works with staff to ensure factual reporting of information for documents that are used.
Prepares fact sheets or other written material for Division programs’ external distribution. Maintains division templates and manages the Division’s communication material. The position assists in the planning, directing and development of communication designed to keep the Division’s programs, services, accomplishments and/or mission. Assist Management in developing policy decisions and procedures to accomplish the Division’s purpose and fulfill the Division’s statutory obligations effectively and efficiently.
Plans and ensures that the Division’s internal communications are current and appropriate.
Responds in a timely and comprehensive manner to inquiries sent by internal or external entities and is available to work on special projects, as needed.
In collaboration with the Division’s bureaus, offices, and others, oversees the Division’s internet website content maintenance. Supports collaboration, consistency, and quality of finalized communications material, including brochures, division display boards and other media.
In collaboration with Division Bureau Chiefs, researches and writes talking points for the Deputy Secretary and Bureau Chiefs. Assist staff in promoting Division programs in Florida communities. Assist program staff in creating presentations and outreach material. Participate in trainings and workshops to help staff organize and facilitate events.
Coordinates and delivers various reports, including the monthly report submitted to the Executive Office, as required. Maintains Division mandatory reports list. Coordinate assignments and create timelines to ensure State and Federal deadlines are met and reports routed to proper management within set timeframe. Prepare report package and distributed to proper data and information for reports to management.
Tracks Division project requests and assists Deputy Secretary to assign projects to correct Bureaus. Collects and combines data and information for reports to management.
Assists in tracking and directing Governor Correspondence through the right bureau or office. Coordinates with staff and submit responses in a timely manner.
Perform other duties as required .
Required Knowledge, Skills, and Abilities:
Ability to work independently and under minimum supervision.
Possess the technical knowledge, as well as the verbal and writing skills needed to effectively communicate with Division staff and clients in a timely manner.
Ability to conduct effective research and prepare information for dissemination.
Ability to organize and prioritize work assignments and to effectively handle multiple tasks.
Must have good communication and excellent writing and prooing skills.
Must be proficient in Microsoft Word, Excel, and PowerPoint programs.
Knowledge of State of Florida administrative and public records procedures.
Qualifications:
As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee
