Partial Required list of the duties needed to be fulfilled for this position
1. Office technology System Administration.
Business Managing services billing.
Scanning/Indexing hard documents to upload in medical records
Creating new and maintaining current bio identical hormone replacement patients in Simpatra
Creating and maintaining patients on tirzepatide, Semaglutide & other appetite suppressants
Maintaining database and scheduling of appointments.
Maintain database of control substances dispensed from office.
Maintain logs related to the department of health and other related government agencies
Maintaining Quest & Lab Corp accounts
Maintaining Post appointment notation.
Ordering office supplies through vendors.
Monitor inbox/schedule appointments as needed
dictating existing employees to perform any and all duties as needed
Sending initial follow-up communication to new and current patients
Maintaining and creating subsequent advertising campaigns, budgets ie Google ad words, etc… etc…
Sending client email campaigns for bio identical, hormone pellets, testosterone, tirzepatide, Semaglutide.
Maintain Google review requests, Monitor monthly social media calendar campaigns, Update website as needed, Google etc
Weekly & monthly inventory control.
Creating HSA service receipts.
Troubleshooting form issues.
Maintain and report biweekly, quarterly and yearly to payroll company.
Annual insurance audits
Maintain time card company inputs for miss punches, pto / holidaysApprove timesheets, report to Paychex (biweekly) etc. etc.
There are numerous othertask that are required from time to time not mentioned in this ad
A-little about us: small one doctor office located near central ave and 66th street in St. Petersburg. Clinic hours of operation are Monday 9-1pm, Tuesday noon-6pm, Wednesday closed, Thursday noon- 7pm, Friday 9-1pm, Saturday & Sunday closed.
The in person presence of this office manager during business hours would ideally be between 12-15 hours per week and probably diminishing even further from there as they became more familiar with there responsibilities and duties.
I also must stress that this is a very low stress job, we a very accommodating to positive people
