About Us:
We are a well-established, highly respected holistic functional medicine and acupuncture practice in Vero Beach, dedicated to providing patient-centered care in a professional and collaborative environment. Our practice is fast-paced, with multiple practitioners serving a diverse patient base. We strive to maintain an organized, efficient, and supportive space for both patients and staff.
We are seeking an experienced, decisive, and solution-oriented Office Manager to oversee daily operations, support the staff and practitioners, and ensure a seamless workflow. The ideal candidate is a strong leader who holds employees accountable, makes independent decisions, and takes action to resolve challenges quickly and effectively.
What You’ll Do:
Manage a fast-paced office with multiple practitioners, ensuring efficiency, professionalism, and a well-organized environment.
Hold staff accountable with clear expectations and consistent follow-through.
Manage scheduling, patient flow, and staff coordination to maintain seamless operations.
Handle office bookkeeping and financial tasks using QuickBooks, including invoicing, expense tracking, and reconciliations.
Address challenges proactively—including staff issues, last-minute schedule changes, and patient concerns.
Make confident decisions without requiring constant input from upper management.
Ensure compliance with office policies and operational procedures.
Foster a positive and professional workplace culture that balances efficiency with staff morale.
Who You Are:
A strong, decisive leader who sets clear expectations and follows through.
A proactive problem-solver who takes action rather than just identifying issues.
Highly adaptable and able to handle last-minute changes without disruption.
Firm but fair—enforces accountability while maintaining a motivated team.
An excellent communicator—both written and verbal.
Organized and detail-oriented, with the ability to multitask effectively in a fast-paced environment.
Proficient in QuickBooks and comfortable managing office bookkeeping.
Requirements:
Prior experience in office management, leadership, or operations (preferably in healthcare, wellness, or functional medicine).
Proven ability to manage staff, resolve conflicts, and enforce office policies professionally.
Experience handling scheduling changes, patient interactions, and operational challenges in a fast-paced setting.
Strong time-management, organizational, and problem-solving skills.
Ability to take initiative and make decisions independently without relying on upper management for every issue.
Experience with QuickBooks for office bookkeeping and financial management.
How to Apply:
To be considered, please submit your resume along with written responses to the following questions:
1. Describe a time you had to handle a last-minute schedule change. How did you communicate with staff, and what was the outcome?
2. How would you handle a staff member who consistently does not follow through on responsibilities?
3. What does accountability in leadership mean to you, and how do you enforce it in the workplace?
Applications without responses to these questions will not be considered.
Send your resume and responses by email to hiringverobeach@gmail.com
Please do not contact the office directly.
