Part-Time Assistant
Job Description
Job Title: Assistant – Part Time
Department: Administrative
Reports To: Property Manager
Basic Functions
Assist the property manager with all aspects of running a property management company that
rents single family homes
Be on site 3 days a week and on call every other weekend for emergencies and showings
Office Hours = Monday, Tuesday and Friday – on call after hours and weekends if needed
Responsibilities
1. Assist the property manager with obtaining, scheduling and working with vendors and contractors.
2. Assist the property manager with showing rentals, drafting tenant paperwork and collecting/recording
rent owed from tenants.
3. Be on-call when necessary after hours and every other weekend to respond to urgent or emergency
maintenance issues with HVAC systems, water heaters and other items that maintenance would
have to address immediately.
4. Assist the property manager with inspecting properties when needed. This includes: tenant
maintenance requests, move-in inspections, move-out inspections. A reliable vehicle, valid driver’s
license and liability car insurance are required.
6. Maintain good tenant relations by prompt and complete response to tenant problems when needed.
7. Assist with the preparation and organization of reports and invoices for work that has been
completed. This includes submitting invoices from contractors and other vendors for payment to the
Gold Coast Residential accounting department.
8. Maintain paper and digital records in an organized manner. This includes work orders/repairs
completed, receipts, checks collected from tenants and other financial records. Knowledge of or
training for the computer program “Rent Manager” will be needed.
9. Answer and respond to phone calls and texts.
Skills
Oral Communication Skills
Written Communication Skills
Interpersonal Skills
Tenant Relations
Diplomacy
Organization
Experience
Time Management
Professionalism
Computer Literacy
Flexibility
Good Judgement
Prior experience managing multiple properties is helpful but not required.
