Seeking an experienced and resourceful Administrative Assistant for our Facility Services Division in our fast paced company.
Must be experienced in administrative functions, a self-starter, resourceful, diligent and creative with excellent communication skills in English AND Spanish. Work is in a fast paced environment working closely with clients, vendors and our company's senior management staff.
Qualifications:
>Proven experience in an administrative, coordinator or assistant role.
>Must be proficient in Excel; any accounting knowledge in QuickBooks is a plus.
>Must be proficient in Microsoft Office Suite (Word, Excel, Outlook).
>Excellent organizational skills with strong ability to multitask and prioritize tasks effectively.
>Strong attention to detail and accuracy in data entry and record keeping.
>Excellent communication skills, both written and verbal in English AND Spanish.
>Ability to work independently as well as collaboratively in a team environment.
>Strong problem-solving skills and ability to adapt to changing priorities.
Responsibilities Include:
>Providing administrative and coordination support to the COO and CEO.
>Work with Excel to create and maintain quotes, project scope, updates and expenses/costs.
>Work with Outlook and Word documents to communicate with clients and vendors.
>Assist with customer support by answering phone calls and responding to emails.
>Assist with planning and coordination, including scheduling meetings.
>Collaborate with team members on various projects, providing project coordination support.
>Utilize MS Suite to create and edit documents, spreadsheets, and presentations.
>Assist in managing the company's service orders and vendors.
Must Meet and Maintain These Requirements:
>Must be LEGALLY able to work in the United States and be over 21 years of age.
>Must understand, speak, read and write English and Spanish.
>Must know MS Word, Excel, & Outlook E-Mail as well as Google searches.
>Able to follow directions and use common sense. Be solutions focused.
>Be organized, articulate and responsible, focused on SOLVING CLIENT NEEDS.
>Well groomed, professional, responsible, and work with little supervision.
>Have excellent work ethic, quality and detail work and advanced customer service skills.
>Organized and articulate in communicating.
>Experience in a Service industry or Facilities setting is a PLUS.
We Offer Our Employees An Above Average Compensation and benefits package:
Stable payroll periods every other week; commonly known as Bi-Weekly.
Salary starts at $18.00 per hour. Overtime for anything over 40 weekly hours.
Position eligible for periodic Discretionary Performance Bonuses based on consistent demonstrated skills.
We provide a company matching pre-tax 401K plan.
Health, Dental and Vision insurance available with minimal co-pay.
Employee discount and assistance programs.
Free direct deposit into employees' bank account.
Paid vacation time after probation and 1 year continuous employment.
Comfortable non-smoking, progressive work environment.
Office work hours are Mondays to Fridays, 9:00AM to 6:00PM.
If interested and qualified send your RESUME or COMPLETE CONTACT and WORK EXPERIENCE DETAIL with SALARY HISTORY.
Only WORD or PDF - ONLY. NO PICS OF RESUMES, NO TEXTS and NO PHONE CALLS. Please bring an ID, work and salary history to interview.
