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Small sign company seeks administrative coordinator experienced in HR, Accounting, and Administrative tasks to join our team. As an integral part of this small company the successful candidate will wear many hats, so they must possess excellent organizational, computer, and communication skills. Position interacts with both, internal and external customers, a casual but professional appearance, enthusiastic, pleasant, and warm personality is a must. The ideal candidate will be a team player with a can-do attitude who will enjoy facilitating the activities of the team.
Requirements
- Experience in processing weekly payroll with automated timekeeping and payroll service.
- Experience in processing new hires, employee changes, terminations and benefits administration through a payroll service.
- Experience in full cycle accounts payable and accounts receivable a plus
- Ability to maintain confidentiality
- Excellent communication skills - both written and verbal
- Excellent organizational, multi-tasking, problem solving abilities
- Self - motivated with a sense of urgency
- Ability to prioritize and follow-up
- Ability to work under pressure to meet tight deadlines and adapt to changing priorities while maintaining composure.
- Strong attention to detail
- Strong work ethic; respects work schedule and work time.
- Computer Skills - Proficiency in Office 365 (Outlook, Word, Excel) typing 50-55 wpm alpha-numeric
- Experience in QuickBooks Pro
- At least 2 years in a similar position and work environment
- Position is Part-time to Full-time, Monday - Friday, 25-30 hours per week, full week and full days may be required during the year with notice. If position transitions to full-time overtime may be required as needed.
Responsibilities - Include but are not limited to the following
- Payroll processing using integrated time keeping and payroll service such as ADP
- Processing all on-board new hires, employee changes, terminations and benefits administration in ADP
- Assist employees and managers with benefits and HR matters
- Maintain attendance and paid time off accruals
- Creating reports in ADP and Excel
- Collections
- Posting payments received
- Processing credit card payments
- Bank deposits
- Bank reconciliations
- Daily check processing
- Contract processing, maintenance, and billing
- Maintain office supplies and office equipment
- Reconciling items received to items purchased
- Accounts payable entry
- Sales Order entry
- Invoicing
- Maintain processing logs
- Word processing and data entry
- Filing, photocopying, scanning, faxing, and emailing
- Answering the telephone, making phone calls, responding to emails.
- Running company errands as needed.
- Willingness to assist in any administrative task required above and beyond those listed above.
We Offer:
- Competitive pay according to your level of experience and skills
- Paid holidays
- Vacation and PTO
- Life and Short Term Disability
- Wellness benefits
- IRA - with company match
We look forward to receiving your resume with your qualifications, experience, professional references.When submitting resume, reply in subject line with "Daffodil" (Resumes without references will not be considered)
