About the Companies:
Leading companies in the audiovisual and film/TV studio industry, respectively, both located in Atlanta. Owned by the same individual and housed in the same building, these companies specialize in providing top-notch services and facilities for various projects, ranging from live events to television and film productions. We are currently seeking a highly qualified Executive Administrative Assistant to provide executive-level support to the CEO and manage administrative duties for both companies.
Job Responsibilities:
Provide comprehensive executive and personal support to the CEO, managing administrative tasks for both companies.
Handle logistics for meetings and conferences, including scheduling, preparing agendas, and coordinating materials.
Prepare proposals, quotes, and estimates for client projects.
Conduct research and compile information for presentations and reports.
Maintain the CEO's calendar and ensure preparedness for each day's meetings and engagements.
Coordinate travel arrangements and itineraries for the CEO.
Lead office staff meetings and represent the company at networking events alongside the CEO.
Conduct tours of the studio facility for potential clients and visitors.
Ensure the office and studio have necessary supplies and equipment.
Keep the office area clean and organized.
Demonstrate a passion for the creative industries, particularly live events, music, television, and film.
Exhibit creativity and strong tech skills in creating invitations, flyers, and marketing materials.
Plan and execute live events at the studio, managing budgets and logistics effectively.
Provide personal assistance to the CEO as needed, including running errands and managing personal tasks.
Collaborate effectively with team members and be willing to assist wherever needed.
Requirements:
Part-time position with occasional weekend and evening availability required for events.
Professional demeanor, articulate communication skills, and proactive approach.
Exceptional organizational abilities with the ability to anticipate the needs of the CEO and the business.
Strong tech savvy, with proficiency in software applications relevant to administrative tasks.
Experience in event planning and management preferred.
Must be able to handle sensitive information with discretion and maintain confidentiality.
Reliable transportation and willingness to travel as needed for errands and events.
Ability to work as part of a team and maintain a clean and organized office environment.
Join our dynamic team and contribute to the success of our thriving creative ventures in the heart of Atlanta!
